Executive Personal Assistant

Job Summary

We are seeking a highly resourceful, proactive, and exceptionally organized Executive Personal Assistant to provide comprehensive administrative support and personal gatekeeping for our Chief Operating Officer (COO). The ideal candidate operates with a high degree of emotional intelligence, discretion, and a “no task too big or too small” mentality. You will act as the primary point of contact and seamless extension of the Executive, managing a dynamic calendar, corporate operations, and private personal logistics with equal precision.

Key Responsibilities

Executive & Corporate Support

• Manage COO’s calendar prioritizing invitations and proactively resolving scheduling conflicts.
• Serve as the primary gatekeeper and liaison for internal teams, external clients, and vendors.
• Handle special projects as assigned.

Personal & Household Management

• Manage personal calendars, family schedules, healthcare appointments, and private social engagements.
• Coordinate with household staff, contractors, property managers, and luxury lifestyle vendors for primary and secondary residences.
• Manage personal and business expenses, track invoices, review vendor bills, and coordinate closely with the Executive’s financial advisors or accountants.
• Handle confidential errands and special projects as needed.

Qualifications & Skills

Experience & Education

• 5+ years of experience supporting C-suite executives, high-net-worth individuals, or founders in both a professional and personal capacity.
• Bachelor’s degree preferred, or equivalent practical experience in business operations or high-level administration.

Technical & Core Skills

• Proficient with productivity suites (Google Workspace, Microsoft 365)
• Demonstrated ability to operate with complete professional maturity and work autonomously with minimal direction, confidently making sound decisions in fast-paced environments.
• Absolute commitment to confidentiality, showing impeccable judgment when handling sensitive personal, financial, and proprietary business information.
• Exceptional verbal and written communication skills; able to command a professional presence while remaining warm and approachable.
• High resilience and a calm demeanor under pressure; comfortable navigating ambiguity and pivot quickly when priorities change.