Executive Assistant

Job Title Executive Assistant Location San Francisco, CA

Salary Range: $150,000–$200,000

Hours Full-time, In Office

We are partnering with a dynamic investment firm in San Francisco to identify an exceptional Executive Assistant to support senior leadership in a fast-paced, high-touch environment. This role requires a polished, proactive professional who thrives managing complex logistics, maintaining confidentiality, and anticipating executive needs with precision and discretion.

Key Responsibilities

Executive Support

• Manage complex and ever-changing calendars across multiple time zones.
• Coordinate internal and external meetings, including scheduling, materials preparation, and meeting logistics.
• Serve as a liaison between executives, investors, clients, and internal teams.
• Handle confidential information with the highest level of professionalism and discretion.
• Assist with ad hoc projects and administrative initiatives as needed.

Travel & Logistics

• Coordinate detailed domestic and international travel arrangements, including flights, hotels, car services, dining reservations, and itineraries.
• Prepare comprehensive, hour-by-hour travel itineraries and contingency plans.
• Track and reconcile expenses and ensure timely submission of reports.

Office & Team Support

• Assist with planning team events, offsites, and firmwide meetings.
• Support visiting executives and collaborate closely with office operations.
• Help maintain a seamless and professional office experience for internal and external stakeholders.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years of experience supporting senior executives within finance, private equity, venture capital, hedge funds, or similar professional services environments.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Ability to manage competing priorities and remain composed under pressure.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Proven ability to handle sensitive information with discretion and sound judgment.
• Professional, resourceful, and highly adaptable with a service-oriented mindset.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.