BOOKKEEPER / EXECUTIVE ASSISTANT

Job Summary

We are looking for a dependable, hands-on Bookkeeper / Executive Assistant to join our team. Bookkeeping will be the main responsibility, including keeping accurate records, handling transactions, and staying on top of day-to-day finances.

We need someone who can wear a lot of hats and isn’t afraid to jump in wherever needed. You’ll also help with general office work, paperwork, scheduling, organization, and other day-to-day tasks.

We’re looking for someone practical, organized, reliable, and able to work independently. If you’re a problem solver who likes to get things done, we’d like to hear from you.

Responsibilities

• Manage day-to-day bookkeeping tasks using accounting software using QuickBooks Desktop Online,
• Perform accounts payable and receivable functions, including invoice processing, payment scheduling, and collections.
• Reconcile bank statements, credit card statements, and general ledger accounts regularly to ensure consistency and accuracy.
• Prepare financial reports, including balance sheets, income statements, and cash flow statements in accordance with GAAP (Generally Accepted Accounting Principles).
• Record journal entries accurately, including debits & credits, double-entry bookkeeping, and account analysis.
• Assist with payroll processing by verifying hours worked, calculating wages, and ensuring timely payments.
• Support budgeting activities by monitoring expenses against budgets and preparing relevant documentation.
• Maintain organized records of all financial transactions while adhering to accounting standards and company policies.
• Provide administrative support such as managing calendars, scheduling meetings, preparing correspondence, and handling confidential information discreetly.
• Assist with general office tasks to ensure efficient daily operations for the executive team.

Experience

• Proven bookkeeping experience with a strong understanding of QuickBooks Desktop
• Demonstrated knowledge of corporate accounting principles as well as non-profit accounting practices if applicable.
• Familiarity with public accounting processes is a plus.
• Experience in payroll processing, accounts payable/receivable management, bank reconciliations, and general ledger accounting.
• Strong proficiency in spreadsheets and financial report writing tools.
• Knowledge of GAAP standards and double-entry bookkeeping methods.
• Ability to perform account reconciliation and account analysis efficiently while maintaining high accuracy levels.
• Prior experience supporting executive teams through calendar management and administrative duties is preferred but not required.

Join us in a role that combines precision finance work with impactful administrative support! We’re dedicated to fostering a collaborative environment where your skills will directly contribute to our organization’s success while offering opportunities for professional growth in accounting and finance disciplines.

Pay: $32.00 - $35.00 per hour

Expected hours: 40.0 per week

Experience:

• QuickBooks: 5 years (Preferred)

Work Location: In person