Executive Assistant / Office Manager

The Role: Executive Assistant / Office Manager

The City: Palo Alto | Fully Onsite

The Money: $130k–$160k Base DOE + Incredible Benefits + Bonus

The Industry: Finance / Investment Firm

A prominent investment firm is seeking a dynamic Executive Assistant / Office Manager to become the operational heartbeat of their Palo Alto office. This is an exceptional opportunity to join a highly respected finance organization known for its collaborative environment, and commitment to excellence. The ideal candidate is equal parts strategic partner and culture driver — someone who thrives in a fast-paced, high-touch environment while bringing warmth, precision, and proactive support to both executives and the broader team.

The Ideal Candidate Proactive. Professional. Resourceful. Warm. Detail-Oriented.

The Culture: Collaborative. High-Performing. Thoughtful. Low-Ego. Team-Oriented.

The Day-to-Day:

• Provide high-level Executive Assistant support to senior leadership, managing complex calendars, meetings, and travel logistics
• Oversee day-to-day office operations, ensuring the space runs seamlessly and reflects the firm’s polished brand and culture
• Act as the face of the office by creating a welcoming, hospitality-driven experience for guests, executives, and team members alike
• Coordinate team events, offsites, meetings, and special projects while partnering cross-functionally across the organization
• Anticipate needs before they arise and serve as a trusted operational partner in a fast-moving environment

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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