Executive Assistant to the CEO
- Source: Greenhouse
- Catapult Sports
- $86,000 to $136,000 /yr
- On-site
- New York City
- Full-Time
- C level
Job Description
- We are seeking an exceptional Executive Assistant who will provide a wide range of administrative, functional and operational support to the CEO
- You will play a critical role in maximizing the CEO’s effectiveness by managing priorities, anticipating needs, and ensuring seamless day-to-day operations
- Manage the CEO’s complex calendar, prioritizing global meetings, travel, and strategic commitments
- Ensure the CEO has appropriate materials and remains aware of shifting priorities at all times
- Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries
- Prepare meeting agendas, presentations, briefing materials, and follow-up action items
- Serve as the primary point of contact between the CEO and internal and external stakeholders
- Coordinate board meetings, investor meetings, executive leadership offsites, and company events
- Track key initiatives and deadlines, ensuring projects move forward and stakeholders remain accountable
- Handle confidential information with the highest level of discretion and professionalism
- Assist with expense reporting, document management, and administrative processes
- Partner closely with the executive leadership team to improve operational efficiency
- Anticipate the CEO’s needs before they arise and proactively solve problems
- Manage the logistics of the day to day running of the NYC office, including internal and external visitors
- What Success Looks Like:
- In 6 months time…
- The CEO’s calendar runs itself. Complex global scheduling, travel logistics, and board/investor coordination operate proactively
- Shifting priorities are absorbed without friction and the CEO is never caught without the right materials or context ahead of a meeting
- The CEO’s attention is protected. You’ve built a clear system for triaging stakeholder requests, filtering what reaches the CEO and what gets handled or redirected, thereby reducing interruptions and creating genuine space for strategic focus
- The NYC office runs smoothly without being managed. Day-to-day office operations, visitor logistics, and internal rhythm are structured and self-sustainings
- You are trusted by the executive team. The ELT treats you as a reliable operational partner, not just an EA. You’re looped in early, your judgment is relied on, and you handle sensitive information without it ever becoming a concern
- Projects and commitments don’t fall through the cracks. You’ve built a tracking system for key initiatives and deadlines that keeps stakeholders accountable and ensures the CEO has visibility on what’s moving and what isn’t
- You’re consistently one step ahead. The CEO rarely has to ask for something twice. You’ve developed a strong enough understanding of priorities, preferences, and working style that you’re solving problems before they surface
- Whether you’re interested in sports or not, you’ll have the satisfaction of knowing your work is supporting some of the most successful teams and athletes on the planet!- This is a highly visible, fast-paced role for someone who is proactive, organized, and thrives in a busy environment
- The ideal candidate is resourceful, detail-oriented, highly discreet, and comfortable juggling multiple priorities while maintaining exceptional standards of professionalism
- Experience supporting a CEO, founder, or C-level executive preferably in a high-growth or technology/SaaS environment
- Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools
- Maintains absolute confidentiality and discretion
- Ability to manage competing priorities while maintaining attention to detail
- High emotional intelligence and professionalism
- Outstanding written and verbal communication abilities
- Comfortable working in an office five days per week when the CEO is present
- Takes ownership and consistently delivers with excellence
- Enjoys building structure and creating efficient processes
- Exceptional organizational and project management skills
- Strong judgment and the ability to make decisions independently
- Communicates clearly and confidently with executives and external partners
- Experience coordinating complex travel and executive schedules
- Is highly proactive and anticipates problems before they happen
- Thrives under pressure and adapts quickly to changing priorities
Skills
- google-workspace
- workspace
- slack
- zoom
- greenhouse
