Part-Time Remote Administrative Assistant, Close to Stony Br, NY

Part-Time Remote Administrative Assistant

**Remote Part-Time $18–$25/hour Approx. 15 hours/week, with opportunity for additional hours as the practice grows**

IMPORTANT: Applicants must live within 30 minutes of Stony Brook, NY 11790

Schedule

This is a remote position with approximately 15 hours per week, primarily during afternoon/evening hours.

Choose from the following available work windows:

• 3:00 PM–6:00 PM
• 4:00 PM–7:00 PM
• 5:00 PM–8:00 PM

There is flexibility in choosing the available window that works best for you. Once a schedule is agreed upon, consistent weekly availability is required.

What You’ll Do

We’re hiring a part-time remote Administrative Assistant to help keep the day-to-day operations of our private mental health practice organized and running smoothly.

• Respond to client inquiries via text, email, and voicemail
• Manage scheduling, rescheduling, cancellations, and appointment confirmations
• Maintain accurate client records and administrative files
• Support billing follow-up, payments, superbills, forms, and consents
• Track new clients from initial inquiry through therapist assignment
• Track appointment availability and assist with keeping schedules filled
• Follow up with clinicians regarding documentation and administrative needs
• Assist with hiring coordination, onboarding, and employee records
• Assist the Director with day-to-day organizational and operational needs
• Assist with Google Business Profile, LinkedIn, and Instagram for occasional light/static posts
• Occasionally gather basic metrics and maintain internal trackers

Who You Are

We are especially looking for someone who brings structure, organization, follow-through, and excellent communication to the role.

• Friendly, professional, and highly organized
• Strong attention to detail
• Previous administrative experience
• Experience communicating directly with clients, customers, or patients
• Able to communicate professionally and effectively even during difficult client interactions
• Comfortable managing multiple tasks and priorities without losing track of details
• Reliable and able to follow through without constant reminders
• Comfortable working independently in a remote environment
• Comfortable with Google Workspace, Google Calendar, Google Sheets, Canva, and basic social platforms
• Able to receive feedback and grow
• Takes initiative and pride in delivering quality work

What We Offer

• $18–$25/hour, based on experience
• Approximately 15 hours per week, with opportunity for additional hours as the practice grows
• 100% remote
• Choice among available afternoon/evening schedule windows
• Time off based on eligibility
• Performance-based bonuses and recognition throughout the year
• Opportunities for increased responsibility, professional growth, and higher compensation
• Supportive environment with mentorship and opportunities to learn more about practice operations and leadership

About Us

We are a boutique, European women-owned private mental health practice based in Stony Brook, NY. Our team includes clinicians from diverse cultural backgrounds who are passionate about helping couples reconnect and thrive.

We believe excellent client care starts with a strong team. We value structure, accountability, empathy, effective communication, and professional growth, while also respecting that our employees have lives outside of work.

Helping couples. Respecting our team. Always.

To Apply

Please submit your resume to:

[email protected]

If your experience and availability appear to be a good match, we’ll reach out to schedule an interview.

Job Types: Part-time, Contract

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Once every other week, you will need to visit the office for approximately one hour to restock it with supplies. Are you okay with that?

Education:

• Bachelor’s (Preferred)

Experience:

• admin: 1 year (Preferred)

Work Location: Remote