Executive Assistant & HR Manager

The Executive Assistant & HR Manager provides dual support in two critical areas: high-level administrative partnership to the CEO and day-to-day leadership of human resources. This role ensures the CEO’s office operates efficiently while also maintaining strong HR practices that foster compliance, employee engagement, and organizational effectiveness. The ideal candidate is proactive, detail-oriented, and capable of balancing the demands of executive administration with the responsibilities of people management.

Key Responsibilities:

Executive Administration

• Manage CEO’s calendar, meetings, and travel with strong prioritization, discretion and follow-through
• Draft, review, and prepare executive communications, presentations, and reports
• Coordinate executive team and board meetings, including agendas, materials, and documentation
• Track action items and deadlines across company initiatives on behalf of the CEO
• Provide administrative oversight for special projects and strategic initiatives

Human Resources

• Oversee recruiting, onboarding, and offboarding processes to ensure consistency and compliance
• Maintain HR records, policies, and compliance with employment laws
• Coordinate payroll, benefits, and HR systems in partnership with external providers
• Support performance management cycles, employee development programs, and training initiatives
• Lead employee engagement and culture-building efforts in collaboration with leadership.
• Serve as a confidential advisor for employee relations issues, escalating as necessary

Cross-Functional & Operational Support

• Manage vendor relationships for office and HR-related services
• Support quality systems and operational compliance across the business
• Facilitate internal communications to align employees with leadership priorities
• Contribute to process improvements that increase efficiency and organizational effectiveness

Minimum Qualifications:

• Bachelor’s degree.
• 5+ years of combined experience in executive administration and HR responsibilities
• Demonstrated ability to support senior executives while independently leading HR activities
• Strong knowledge of HR practices, compliance, and employee relations
• Exceptional organizational and communication skills, with attention to detail
• Ability to handle confidential and sensitive matters with discretion
• Proficiency in Microsoft Office, Google Workspace, and HR/payroll platforms

Compensation and Benefits:

• Salary Range: $70,000 – $150,000 annually, plus performance-based incentives
• Comprehensive benefits package including medical, dental, and vision coverage; retirement plan; paid time off
• The posted range reflects the minimum and maximum target for this role; actual compensation may vary based on experience, education, and business needs

What We Offer:

• An opportunity to lead operations for a rapidly scaling life sciences company driving the future of biomedical discovery
• A collaborative executive leadership environment reporting directly to the CEO
• Competitive compensation, performance-based incentives, and executive-level benefits

Additional Information

• This position is an at-will role, meaning employment may be terminated by either the employee or CellBio Scientific at any time, with or without cause or notice, subject to applicable law
• Applicants must be currently authorized to work in the United States on a full-time basis

Job Type: Full-time

Pay: $70,000.00 - $150,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person