Operations Coordinator & Executive Assistant

Operations Coordinator & Executive Assistant

G-COR Automotive
Location: Ohio
Reports To: Austin Greenblott / Ownership Team

Position Overview

G-COR Automotive is seeking a highly organized, motivated, and detail-oriented Operations Coordinator & Executive Assistant to support daily business operations across logistics, scrap purchasing, transportation, catalytic converter management, and administrative functions.

This individual will act as a direct support role to ownership while helping manage key operational responsibilities throughout the company. The ideal candidate must be dependable, proactive, capable of multitasking, and comfortable working in a fast-paced recycling and industrial environment.

Key ResponsibilitiesExecutive & Administrative Support

• Provide direct administrative and operational support to ownership
• Assist with scheduling, organization, follow-up tasks, and daily operational coordination
• Maintain accurate records and ensure operational systems are updated consistently

Transportation & Logistics

• Manage and coordinate all scheduling for G-COR drivers
• Coordinate inbound and outbound wheel deliveries
• Arrange outbound trucking for steel loads in the yard
• Coordinate pickups and transportation for purchased materials
• Ensure all drivers properly document and write up containers

Purchasing & Material Procurement

• Travel locally to purchase wheels and wire harnesses
• Coordinate pickups and supplier communication
• Develop and maintain new industrial supply relationships and contracts
• Find new sourcing opportunities for aluminum and engines throughout Ohio

Propane & Vendor Management

• Handle all propane-related issues and service coordination
• Gather quotes and negotiate new propane supply contracts

Scrap & Inventory Management

• Update and maintain Scrap Dragon pricing
• Add new line items and material categories into Scrap Dragon
• Monitor and maintain catalytic converter inventory counts
• Track hedging activity, profitability, and related reporting

Compliance & Loss Prevention

• Monitor camera systems for theft prevention and operational accountability
• Compare tickets, catalytic converter counts, and weights for accuracy
• Ensure scrap buyers follow company procedures and policies
• Identify discrepancies and report operational concerns to management

Customer & System Management

• Organize and maintain records for all Bud’s box locations and customer addresses
• Ensure all customer accounts are properly created and updated in Summit software

Qualifications

• Strong organizational and multitasking abilities
• Excellent communication and problem-solving skills
• Ability to work independently and prioritize responsibilities
• Experience in logistics, recycling, transportation, scrap, or industrial operations preferred
• Familiarity with Scrap Dragon, Summit, or similar systems is a plus
• Comfortable reviewing reports, weights, invoices, and operational records
• Valid driver’s license required

Preferred Traits

• Self-motivated and dependable
• Strong attention to detail
• Ability to handle confidential information professionally
• Comfortable working in both office and yard environments
• Strong work ethic with a hands-on mentality

Compensation

• Competitive pay based on experience
• Growth opportunities within G-COR Automotive
• Company vehicle and/or fuel reimbursement may be available depending on responsibilities

If you want, I can also help you create:

• A shorter Indeed/Facebook hiring ad
• A more corporate HR-style description
• A compensation structure
• Interview questions
• Daily/weekly task checklist
• Performance KPI sheet
• Commission/bonus structure
• Employee handbook section for this role

Pay: $20.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person