Assistant Director, EFM

Special Instructions to Applicants Please include cover letter and resume, along with the application to be considered for this role.

Department Summary The Extramural Fund Management (EFM) is part of the Office of Research Administration (ORA) and supports the $1.3 billion in expenditures associated with the research program at UCLA by providing leadership, professional guidance and administrative services to faculty, department research administrators, and students.

Position Summary The Assistant Director reports to the Director, Fund Management and is responsible for the shared oversight, administration, implementation and management of the daily financial monitoring of sponsored funds and post-award compliance operations of the Extramural Fund Management. Primary responsibilities include: 1) assist the Director with overseeing a wide range of fiscal responsibilities involving post-award accounting, various fund accounting activities in coordination with campus departments, and compliance/audit support; 2) directly supervise a team of 10 FTEs in Accountant levels 1-4 and Lead Accountant, to manage the production of invoices and financial reports for over 6,000 active awards annually; 3) design the training program and supervise the lead accountant(s) who train Accountants on the use of the central web-based Post-Award Management System (PAMS) that provides department-based and EFM fund managers with tools to effectively manage sponsored awards from the start to the close.; 4) as assigned by the Director, take lead role to implement critical projects/initiatives in the areas of financial reporting, invoicing, fund closeout and document retention. Work collaboratively with the Director, and Cash Management. Direct and guide EFM Lead Accountants in defining and implementing strategies for billing, reporting, and overall high quality customer service to faculty and department fund managers. The position is also responsible for designing methods that effectively measure and continuously monitor (individual, team, and unit) workload distribution and productivity metrics to ensure timely invoicing and financial reporting to sponsoring agencies. Lead various management projects/initiatives by facilitating workgroups, gathering facts from support staff, and developing sound recommendations to the Director that support EFM’s mission. Periodically evaluate process analyses and review business rules that affect University accounting policies and work processes that impact contract and grant financial administration.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated understanding of and experience in the research enterprise of a major university with medical center and its teaching, public service and patient care missions. (Required)
• Ability to assess job knowledge, skills and competencies of staff in order to adjust work assignments to achieve high organizational productivity and effective delivery of services. (Required)
• Proven ability to train and direct personnel in individual and in team settings while developing an atmosphere that fosters collaboration and cooperation among team members and across different teams. (Required)
• Demonstrated organizational, problem-solving, decision-making and action planning skills, which include analyzing information, practices, procedures, and situations to reorganize alternatives and consequences, formulating logical and objective conclusions, and making recommendations for resolution appropriate to the situation. (Required)
• Demonstrated management skills to lead and champion initiatives of the Director within a large complex accounting unit with a diverse staff in both skill sets and experience to achieve multiple objectives with the campus research community and sponsoring agencies in high quality service, accurate accounting/financial functions, and timely closeout and invoicing/reporting. (Required)
• Advanced working knowledge of internal controls and analytical skills to monitor fiscal compliance activiti…