Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Employee discounts
• Free food & snacks
• Free uniforms
• Opportunity for advancement
• Paid time off

Executive Assistant

Executive support, people operations, and follow-through that keep a growing company moving.

LOCATION: Corona, NY

SCHEDULE: Full-time, on-site

START: Hiring immediately
COMPENSATION: $55,000-$70,000
BONUS: Performance-based
LANGUAGE: English + Chinese

The Opportunity

Are you the person who sees what needs to happen, brings order to moving priorities, and follows through without being reminded? Do you enjoy supporting senior leaders while also helping employees have a well-run, professional workplace? If your answer is yes, this may be the right next step for you.

NY Monda Window and Door, Inc. is seeking a hands-on Executive Assistant to provide high-level administrative support to senior leadership and coordinate key people-operations responsibilities across our four locations. This is a visible, trusted role for someone who is organized, discreet, proactive, and comfortable working in a fast-paced manufacturing business.

Who Will Thrive Here

Our ideal candidate is a calm problem-solver and natural organizer who communicates confidently in English and Chinese, builds trust with employees at every level, and takes ownership from request through completion. You are comfortable shifting between an executive calendar, a hiring need, an employee question, an insurance matter, and a company event—while keeping details, deadlines, and confidentiality under control.

What You Will Own

• Executive support: Manage priorities, schedules, meetings, follow-ups, correspondence, documents, and special projects for senior leadership.

• Communication and coordination: Serve as a professional liaison among executives, employees, candidates, clients, vendors, and business partners.

• Recruiting and onboarding: Coordinate job postings, interviews, offers, new-hire paperwork, orientation, and onboarding follow-through.

• People operations: Maintain employee records, HR documentation, policies, performance-management support, and routine employee-relations coordination.

• Payroll and benefits support: Coordinate accurate information and deadlines with payroll, benefits providers, management, and employees.

• Compliance support: Help keep company practices and records aligned with federal, New York State, and New York City employment requirements.

• Company administration: Assist leadership with insurance, legal, vendor, and other sensitive administrative matters.

• Culture and events: Organize team-building activities, off-site events, celebrations, and holiday gatherings across the company.

What Success Looks Like

TIMEFRAME EXPECTED PROGRESS: First 30 days Learn our locations, leadership priorities, key employees, vendors, recurring deadlines, HR files, and operating routines. Establish a dependable system for calendars, follow-ups, and confidential records. By 60 days Independently coordinate recurring executive and people-operations workflows, improve visibility of open action items, and strengthen the consistency of recruiting and onboarding. By 90 days Become a trusted point of coordination who anticipates needs, closes loops, protects leadership time, and keeps important administrative and employee matters moving on schedule. Ongoing Recommend practical process improvements, maintain accurate records, support a positive workplace, and take ownership of special projects as the company grows.

Required Qualifications

• At least 3 years of Executive Assistant, senior administrative support, office management, or closely related experience, plus professional fluency in English and Chinese (Mandarin or Cantonese).

• Excellent communication, organization, attention to detail, judgment, and follow-through, with the confidence to work with executives, employees, candidates, and outside partners.

• Ability to prioritize competing demands, meet deadlines, work independently on-site, and handle confidential employee, legal, financial, and executive information with discretion.

Preferred Qualifications

• Experience supporting HR or people-operations activities, including recruiting, onboa…