Executive Assistant / Marketing Coordinator

1031 Capital Advisors is growing, and we’re looking for an Executive Assistant & Marketing Coordinator to join our team.

This is a hybrid role for someone who is highly organized, proactive, tech-savvy, and excited to help support a fast-growing real estate and financial advisory business specializing in 1031 exchanges and DST investments.

This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced entrepreneurial environment.

Responsibilities Include:

• Managing and organizing CRM systems (HubSpot experience is a plus)
• Client follow-up and communication support
• Assisting with workflow and operations management
• Coordinating events, seminars, lunches, and networking outreach
• Creating and managing LinkedIn and social media content
• Supporting Instagram content around events, travel, and company activity
• Assisting with SEO, Google presence, and online marketing initiatives
• Creating marketing materials, flyers, and branded content pieces
• Following up with title reps, escrow officers, and industry contacts
• Scheduling meetings and maintaining calendars
• Assisting with pre-event data management and post-event follow-up campaigns
• Supporting compliance-related tracking and documentation processes
• Coordinating communication with agents and gathering required client documentation
• Assisting with outreach to companies, sponsors, and strategic partners

Ideal Candidate:

• Highly detail-oriented and organized
• Strong written and verbal communication skills
• Proactive, dependable, and resourceful
• Comfortable managing multiple priorities simultaneously
• Tech-savvy and quick to learn systems and tools with a high level of AI familiarity
• Familiar with CRM platforms (brownie points for Hubspot!), social media, and digital marketing
• Professional and polished with clients and partners
• Creative thinker who can take initiative and bring ideas to the table

Experience in real estate, finance, executive support, marketing, or the 1031/DST industry is strongly preferred.

Experience working with sponsors or firms in the DST/1031 space (such as Keystone, Apollo, or similar companies) is a plus.

This is an opportunity to grow alongside a rapidly expanding business and play a key role in both operations and brand growth.

Pay: $25.00 - $35.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: Hybrid remote in San Diego, CA 92172