Executive Assistant - MOB Lindner Research Womens Heart Center - Full Time - Days

Job Description Services as the Medical Director’s central communication point where data is received and forwarded for publication and manuscript completion.

Responsibilities

• Works directly with Medical Director to assure clerical & scheduling needs are met.
• Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director.
• Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director.
• Facilitates complex scheduling of multiple person meetings of which the Medical Director is included.
• Handles all electronic and paper communications for Medical Director.
• Coordinates publishing activities involving the Medical Director and the Research Center.
• Transcribes text/figures for manuscripts submission
• Seeks permission from publishers for use of graphics as needed.
• Assures all deadlines are met.
• Provides tools necessary for publication and secures all necessary approvals.
• Considers cost of services required and chooses outside resources efficiently.
• Creates and organizes professional presentations for Medical Director and other associates of The Center.
• Provides for professional presentations via PowerPoint or other educational media.
• Communicates with support services to assure all presentations meet required objectives.
• Instrumental in submission of abstracts involving various professional associates.
• Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations.
• Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences.
• Coordinates meeting schedules for Medical Director and prepares detailed schedule of events.
• Coordinates and books airline arrangements for traveling physician(s).
• Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts.
• Performs other related duties.
• Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center.

Qualifications KNOWLEDGE AND SKILLS: Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.

EDUCATION: High School education or its equivalent, Associate degree, majoring in Business is preferred.

YEARS OF EXPERIENCE: Medical Business Administration

REQUIRED SKILLS AND KNOWLEDGE: Photocopier, fax equipment, all medical equipment appropriate to research, ability to make independent decisions, and strong organizational skills with good follow through practices, excellent communication skills, excellent clerical skills and functional computer knowledge and medical terminology required.

LICENSES & CERTIFICATIONS: