Executive Assistant II to the County Administrator - Exempt

The Position

This recruitment is open to all qualified external and internal candidates, including Contra Costa County incumbents who are interested in a transfer to a new assignment.

Why join the Contra Costa County Administrator’s Office?

The County Administrator’s Office is actively seeking an experienced Executive Assistant to join their professional team. In this role, you will have the opportunity to support and enhance the organization’s effectiveness in serving the residents of Contra Costa County.

We are looking for someone who:

• Pays attention to detail. You will be responsible for the accuracy of a wide variety of tasks, in which there are significant impacts if errors are made
• Has strong communication skills. You may write staff reports on behalf of the County Administrator for consideration by the Board of Supervisors and facilitate communication between the County Administrator’s Office, Board members, and Department Heads
• Thinks analytically. You will need to research, analyze, and communicate recommendations based on basic data collection
• Is a self-starter. You will need to independently take initiative in this demanding role to ensure the County Administrator’s Office executive staff is sufficiently supported
• Is honest and ethical. You will be dealing with sensitive and confidential information on a regular basis

• Is flexible. You will have to shift priorities quickly as needs change – sometimes on a daily basis

• Understands County or City government. All the work you will perform is dependent on a strong understanding of County policies, ordinances, and regulations

What you will typically be responsible for:

• Handling the schedule of the County Administrator, Chief Assistant County Administrator, and County Finance Director
• Preparing documentation for the County Administrator’s meetings, understanding and gathering what is needed, and organizing it in a meaningful way
• Office management for the County Administrator’s General Administration & Budget Division, including financial transactions and procurement
• Managing the departmental safety program, including assigning and tracking compliance with required training for staff
• Administering contracts related to special projects undertaken by the County Administrator’s Office from time to time
• Responding to citizens’ questions and inquiries, including Public Records Act requests

A few reasons you might love this job:

• You will have the opportunity to gain a breadth of understanding of all County functions
• You will work with a group of experienced professional staff and the public
• You will make a positive impact on your community through the work you do
• You will have every opportunity to be creative in improving the current process

A few challenges you might face in this job:

• You will be responsible for a high volume of work in a fast-paced environment
• The job can be very demanding, and you will need to understand how to manage competing priorities
• Being on the front line at times for complaints from unhappy community members

Competencies Required:

• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Action & Results Focused: Independently initiating tasks and seeing through to completion
• Reading Comprehension: Understanding and using written information
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Displaying Ownership and Accountability: Holding self and others accountable for measurable, high-quality, timely, and cost-effective results
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Writing: Communicating effectively in writing
• Professional Impact: Presenting oneself as a positive representative of the organization
• Teamwork: Collaborating with others to achieve shared goals
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
• Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational level…