Executive Assistant

Our client is looking for a temp to perm Executive Assistant/Office Manager:

This is a temp-to-perm opportunity for someone who enjoys being hands-on, thrives in a fast-paced environment, and can seamlessly balance executive support with general office administration. The ideal candidate is detail-oriented, resourceful, professional, and comfortable anticipating needs and taking ownership of tasks from start to finish.

Executive Support

• Manage and maintain a busy executive calendar, including scheduling, rescheduling, and coordinating meetings across multiple time zones.

• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.

• Prepare and submit expense reports and track receipts and reimbursements.

• Assist with meeting preparation, including agendas, materials, conference rooms, and logistics.

• Coordinate internal and external meetings and ensure all necessary arrangements are in place.

• Handle confidential and sensitive information with discretion.

• Provide general administrative support and proactively anticipate the executive’s needs.

Office Administration

• Support the day-to-day administrative operations of the New York office.

• Manage office supplies, equipment, deliveries, mail, and general office needs.

• Coordinate with building management, vendors, and service providers as needed.

• Help maintain an organized, professional, and welcoming office environment.

• Assist with office events, team meetings, and other administrative projects.

Qualifications

• 3+ years of experience in an Executive Assistant, Administrative Assistant, Office Administrator, or similar role.

• Excellent organizational and time-management skills with exceptional attention to detail.

• Strong written and verbal communication skills.

• Professional, polished, and personable demeanor.

• Highly proactive with the ability to anticipate needs and work independently.

• Comfortable managing multiple priorities in a fast-paced environment.

• Strong judgment and discretion when handling confidential information.

• Proficiency with Microsoft Office and/or Google Workspace.

• Ability to coordinate calendars, travel, meetings, and administrative tasks efficiently.

• Fluency in both English and Spanish is a must.

Midtown Manhattan

5 days week/onsite

standard hours

$35/hr temp, 80K perm