Executive Assistant

About us

Founded in 2017, Wayve is the leading developer of Embodied AI technology.  Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward.  Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. 

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter.  We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.

Make Wayve the experience that defines your career!

The role

The role of Executive Assistant offers a dynamic opportunity to have a direct impact on the company’s efficiency and success, providing comprehensive support across various facets of business operations at Wayve.

About you

In order to set you up for success as an EA at Wayve, we’re looking for the following skills and experience.

Essential

• Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively.
• Thrive in a fast-paced environment, working well under pressure, delivering good results
• Can handle shifting priorities and formulate contingency plans
• Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
• Detail-oriented, proactive and takes initiative
• Experience supporting Executives/C-suites
• Creative approach to problem solving and are solutions orientated
• Ability to demonstrate highest level of integrity and confidentiality at all times
• A flexible and adaptive style to working, positive attitude, and a team player
• Proficient knowledge of Google Drive skills and can adapt to new platforms
• Strong communication skills - verbal and written

Desirable

• Experienced in managing complex calendars, travel and logistics.
• Strong project management skills with experience coordinating complex events and multi-step processes
• Skilled in handling expenses and budget management, ensuring financial oversight and compliance
• Experience in organising large-scale company events, such as offsites, conferences, or team-building activities
• Proficient in managing internal communications and coordinating with teams across different departments
• Proactive in identifying opportunities to streamline processes and improve operational efficiency
• A creative mindset, comfortable contributing ideas to improve the team experience and the company’s work culture
• Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact

This is a full-time role based in our office, a minimum of three days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home, though as an office lead it will be important to be in the office on a very regular basis.

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.

At Wayve we’re committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition  (including breastfeeding) or any other basis as protected by a…