Buying Admin Assistant

At Piglet in Bed, we’re on a mission to become the home of long-lasting, natural comfort. Dreamt up in 2017 from our Founder Jess’ Mother’s garden shed in West Sussex, Piglet in Bed began with a simple idea: the best homes aren’t perfect, they’re personal. What started as a small collection of linen bedding has grown to include new fabrics and unmistakably ‘Piglet’ designs, complemented by our curated selection of sleepwear and homewares. But one thing hasn’t changed: our focus on the incredible team who make Piglet happen. Teamwork is at the heart of everything we do, so we’re very excited that you’re considering joining us!

• Role: Buying Admin Assistant
• Location: Vauxhall, London
• Remote Status: Hybrid - 3 days based in our London office, 2 working from home
• Annual Salary: £28,860

What you’ll be getting up to:

• Loading new styles to the company system with accuracy for our orders
• Chasing orders from suppliers and keeping tracking information up to date for the team
• Working closely with the Senior Buyer, Junior Buyer, Assistant Buyer, Product Tech, and Junior Designer to manage the critical path, a vital tool on the department
• Request photo samples from suppliers, chasing in for specific deadlines
• Chasing the weekly submissions, samples, and deliveries in line with critical path dates, highlighting any concerns to the wider team
• Organise samples for our monthly fit meetings, liaising with the Product Tech
• Prepare and maintain all department documentation e.g., Intake tracker and Range plan, product documents
• Prepare range rails for team meetings and sign offs
• Load product bullet points and measurements to the system in preparation for the product going live online
• Keep sample rails and archives in working order, clearing out and organising sample sales when necessary
• Regular competitive shopping and competitor analysis to develop your knowledge and report findings back to the team
• Complete any other ad hoc administrative duties to provide full support to the Buying team

Who we’re looking for:

• You’ll need to have strong accuracy and attention to detail.
• You’ll need to be excellent at organisation and juggling a lot at once.
• You’ll need to have excellent communication and interpersonal skills.
• You’ll need to have a good knowledge of Microsoft office and experience of using computer data entry systems.
• You’ll need to be a team player with a “can-do” attitude.
• You should be a quick thinker with the ability to multi-task.
• We’d like you to have a passion for bedding and home wear as-well as current retail wide trends.
• We’d like you have at least one years’ experience or internship on a buying team before in retail.

What it’s like to work at Piglet in Bed:

• We’re proud to pay the UK Living Wage, a voluntary measure we’re taking to make sure our salaries meet our employees real, everyday needs.
• Our flexible working scheme aims to prioritise your work-life balance, allowing for flexible start and finish times.
• We offer a generous 50% discount on our products and plenty of chance to get your hands on treats (birthdays, piglet of the month, photo competitions and product sweepstakes)
• With our shortened work week (35.5 hours for full-time staff), we finish work at 3pm every Friday!
• Piglet in Bed offers 33 days of holiday annually (pro rata for part time staff), alongside 2 paid days for volunteering.
• You’ll get access to our high street voucher discount platform, as well as our EAP programme offering private GP appointments and counselling.
• With our onsite bike storage and shower facilities, Piglet are excited to offer team members access to our cycle to work scheme.

What’s next?

If this sounds like the role for you, apply now by submitting your CV below.

Your personality is way more important to us than perfect grammar, so please consider not using AI in your application – we just want to get to know the authentic you!

All applicants must have the right to work in the UK as Piglet in Bed are unable to sponsor or transfer any visa applications at this time.