Executive Assistant

DESCRIPTION

Out of the Box Theatrics (OOTB) is seeking a part-time, in-person Executive Assistant. This is a unique opportunity to be part of a growing organization and a small but mighty team.

Out of the Box Theatrics was founded in 2016 by Liz Flemming, a legally blind artist, to create space for artists who have been historically underrepresented and undervalued. The company stages innovative and site-specific productions of new and classic plays and musicals while challenging audiences to experience these works outside of their expectations. OOTB earned recognition for its critically acclaimed streaming co-production of Jason Robert Brown’s The Last 5 Years (New York Times’ Critics Pick, 2021 Drama League Nominee for Outstanding Digital Theater, 2022 Antonyo Award winner for Best Digital Theater Production), its new production of the 1983 Broadway musical Baby (2022 Drama Desk Award nominee, Outstanding Revival of a Musical), and revival of See What I Wanna See (2025 Drama Desk Nominee). Most recently, OOTB was awarded an Obie Award for their 2024 season at Theater 154.

A SUCCESSFUL CANDIDATE WILL HAVE:

• Strong verbal and written communication skills.
• Experience in Microsoft Office (One Drive, Outlook, etc.), Dropbox, and Google Drive, or similar platforms.
• A positive attitude.
• Strong interpersonal skills.
• Ability to work independently and as part of a team.
• Strong attention to detail.
• Confidence problem solving in the moment.
• Strong organizational and time management skills.
• Experience balancing multiple projects and needs at once.
• Compassionate individual who is comfortable taking initiative.
• Office and administrative experience are a plus.
• Passion for theatre and the arts is a plus.

PRIMARY RESPONSIBILITIES

• Schedule and coordinate Producers calendars
• Respond to website inquiries and phone calls.
• File, print, and maintain company and production materials including contact sheets, payment information, receipts, reimbursements, etc.
• Draft and prep offer letters and contracts for review.
• Assist in overseeing rentals from inquiry to load out.
• Research rental spaces for off-site rehearsals and company events.
• Maintain venue inventory for office, kitchen, cleaning, and bathroom supplies.
• Coordinate multiple space schedules and maintain the company calendar.
• Execute office errands (hospitality, pick up materials, etc.)
• Schedule cleaning, maintenance, site visits, and tours.
• Develop and maintain relationships with rentals, vendors, cleaning, etc.
• Other duties as assigned.

START DATE

September 16, 2026

LOCATION

308 W 46th St, New York, NY 10036

COMPENSATION

$25/hr

This is a part-time, in-person position at 20-25hrs/wk, 3 days a week. Some weekends and evenings may be needed. The position has the opportunity to extend to a full-time position.

Please send a cover letter and resume with “EXECUTIVE ASSISTANT - YOUR NAME” in the subject line to [email protected]

Not sure you meet 100% of our qualifications?

Research shows that men apply for jobs when they fulfill an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend only to apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply.

We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. So, whether you’re returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar.

Please use your cover letter to tell us about what you hope to bring to this role.

Pay: $25.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person