Executive Assistant to the Chief People Officer Midtown, NYC

Executive Assistant to the Chief People OfficerFOREVER CONTRACT - AMAZING COMPANY

Up to 35/hr

Worksite: Hybrid - Monday through Thursday in office, Friday WFH

Hours: 35 hours/week | 9:00 AM-5:00 PM with up to a one-hour unpaid lunch

We are seeking an exceptionally polished, highly professional Executive Assistant to provide high-level support to the Chief People Officer (CPO) . This role requires someone with outstanding executive presence, exceptional organizational skills, discretion, and the confidence to serve as an effective gatekeeper .

The ideal candidate is proactive, anticipates needs before they arise, and can manage shifting priorities and last-minute issues calmly and professionally.

Key Responsibilities

• Manage the CPO’s complex calendars, schedules, meetings, and travel logistics, ensuring optimal time management and preparation.
• Coordinate internal and external meetings, prepare agendas and materials, and track follow-up items through completion.
• Draft, proofread, and format correspondence, presentations, reports, and materials for senior leadership and the Board of Trustees .
• Maintain organized records, manage contracts in Salesforce , process expenses, and coordinate vendor documentation.
• Anticipate the CPO’s needs, identify potential challenges, and proactively prepare solutions.
• Support the preparation, monitoring, and reconciliation of HR department budgets and forecasts .
• Coordinate communications and deliverables for cross-departmental initiatives and organizational projects.
• Build strong relationships with administrators, executives, and staff to facilitate effective cross-team collaboration.
• Handle highly sensitive and confidential information with exceptional discretion and sound judgment.
• Represent the HR and Finance teams with professionalism and integrity in all interactions.
• Support special projects, process improvements, events, and internal communications as assigned by the CPO.

Qualifications

• Must be exceptionally polished, articulate, professional, and possess strong executive presence.
• Strong Executive Assistant experience supporting C-suite or senior-level executives .
• Exceptional complex calendar management and gatekeeping skills.
• Concur travel experience is required.
• Strong written and verbal communication skills.
• Experience preparing executive-level presentations, reports, and correspondence.
• Salesforce experience strongly preferred.
• Budget, expense, and financial administrative experience preferred.
• Experience within foundations, operations, HR, and/or finance is a plus.
• Ability to anticipate needs, problem-solve independently, and remain composed under pressure.
• Exceptional discretion when handling confidential and sensitive information.

To apply: Please send your resume to [email protected] .