Executive Administrative Assistant — The Care and Innovation Hive

About Shared Harvest Foundation

Shared Harvest Foundation is a community-rooted nonprofit committed to promoting health equity,

economic resilience, and wellness through technology-driven solutions and care-centered partnerships.

Our mission is to serve historically excluded communities by connecting them to vital resources and

building the infrastructure for sustainable, community-led recovery.

Position Summary

The Executive Administrative Assistant will provide administrative and coordination support to the

Program Director and CMIO of the Care and Innovation Hive, Shared Harvest’s community-anchored

caregiving and wellness center serving fire-impacted Altadena families recovering from the Eaton Fire.

The role handles scheduling, communications, meeting coordination, and program data support that

enable Hive leadership to focus on program delivery, partner coordination, and family-facing care

management.

This is a part-time, primarily remote contract role based in the Los Angeles area . The position includes

required monthly in-person attendance at the Eaton Fire Collective’s Collaboratory in Altadena and

occasional on-site support for Hive events and convenings.

Key Responsibilities

Administrative Support

• Manage calendars and coordinate scheduling for the Program Director and CMIO.

• Prepare meeting agendas, take notes, and track action items.

• Manage email and correspondence flow for Hive leadership.

• Maintain organized digital filing systems for grant documentation, partner MOUs, and program

records.

Meeting & Communication Coordination

• Attend monthly in-person Hive team meetings at the Eaton Fire Collective’s Collaboratory in

Altadena.

• Coordinate scheduling for Dena Forward Alliance partner meetings and other cross-partner

convenings.

• Draft and format internal communications, partner updates, and routine funder correspondence for

Program Director review.

Program & Data Support

• Enter program data into the Trust.Care platform, family survey systems, and Rebuilding Progress

Portfolio tracking tools as directed by the Program Director.

• Support event setup and logistics for wellness gatherings, DCM training cohort sessions, and

community convenings at the Collaboratory — including some on-site setup work.

• Assist with basic expense tracking and receipt management in coordination with the Program

Director and Charitable Ventures.

Work Environment & Expectations

• Residency Required: Candidate must live in the Los Angeles area with reliable transportation for

monthly Collaboratory attendance and occasional event setup in Altadena.

• Primarily Remote: This is a mostly remote role. In-person obligations include monthly team

meetings in Altadena and occasional on-site support for Hive events and convenings.

• Flexible Hours: Part-time contract role with weekly hours distributed based on Hive operational

needs. Hours may flex week-to-week based on event schedules and program cadence.

Qualifications

Required

• 2+ years of administrative or executive support experience.

• Strong organizational and time management skills.

• Proficiency in Google Workspace, Microsoft Office, and standard project management tools.

• Excellent written and verbal communication skills.

• Discretion handling sensitive information (family case files, funder communications, personnel

matters).

• Reliable transportation for monthly meeting attendance and occasional event setup in Altadena.

Preferred

• Experience supporting nonprofit or mission-driven organizations.

• Familiarity with grant administration workflows.

• Prior experience with data entry, survey administration, or program evaluation support.

• Bilingual English/Spanish.

• Direct knowledge of the Los Angeles-area or Altadena community.

Compensation & Commitment

• Months 1–6 (Contract): Part-time contract role at $1,000 per month (approximately 8–10 hours per

week at $25–$30 per hour), for a total of $6,000 across the initial 6-month engagement.

• Extension: Continuation and potential expansion of the role beyond Month 6 is contingent on

additional grant funding secured for the Hive.

• Commitment: Six-month minimum commitment required.

To Apply

Kindly email us at [email protected] . Please include your resume and a brief cover letter

describing relevant experience. Applications reviewed on a rolling basis.

*Shared Harvest Foundation is an equal …