Digital Marketing Manager

Job Title: Sales Administrator / Transaction Manager Job Description This contract Sales Administrator / Transaction Manager role supports a high-volume commercial brokerage team in the Indianapolis office. You will manage lease transactions, create and update marketing materials using Adobe Creative Suite, and provide operational and organizational support to a team of brokers. The position is initially a contract assignment providing maternity leave coverage, with potential to transition to a full-time role. You will work on-site Monday through Friday, collaborating closely with brokers and internal partners in a fast-paced, client-facing environment that is fun, dynamic, inclusive, and highly collaborative.

Responsibilities

• Manage lease transactions from initiation through completion while supporting business growth and strong client relationships.
• Assume key transaction responsibilities and provide market advice to clients in coordination with the brokerage team.
• Handle a high volume of lease transactions and regularly report status updates to clients.
• Attend recurring client meetings and conference calls to discuss transaction progress and address client needs.
• Select and manage co-brokers for lease transactions and coordinate analyst responsibilities throughout the deal process.
• Review lease documents and prepare clear, accurate lease summaries and abstracts as part of the due diligence process.
• Gather and evaluate real estate market and property data by researching markets, companies, landlords, and potential subtenants.
• Work on and direct special projects and assignments as needed to support the brokerage and transaction management function.
• Prepare commission invoices and accurately track transactions using proprietary software programs.
• Create, update, and refine marketing materials, including pitches and marketing books, using Adobe InDesign, Photoshop, and Illustrator.
• Perform easy updates to existing templates, including swapping text and photos, and executing simple photoshopping requests such as removing elements from images.
• Spend approximately 60–70% of your time developing pitches and marketing books and collaborating with team resources on marketing deliverables.
• Dedicate approximately 30–40% of your time to operational and organizational activities, including internal tracking of deals and coordination with brokers.
• Provide administrative support to a team of approximately eight brokers, ensuring organized documentation, timely follow-up, and smooth workflow.
• Collaborate with other representation teams on additional projects when needed.
• Maintain accurate records of brokerage operations, sales activities, and account management tasks.
• Ensure all deliverables meet high standards of accuracy, quality, and professionalism through careful proofreading and editing.
• Communicate effectively with internal stakeholders and external clients at all organizational levels, maintaining strong, productive relationships.
• Handle confidential and private information with discretion and professionalism.
• Work both independently and as part of a collaborative team, occasionally supervising or managing the workload of the broader team as required.

Essential Skills

• Minimum of 2 years of experience in an administrative, sales administration, or similar support role, preferably in a fast-paced professional environment.
• At least 3 years of commercial real estate transaction or leasing experience.
• Strong proficiency with Adobe Creative Suite, including InDesign, Photoshop, and Illustrator, with the ability to make quick and accurate updates to existing templates.
• Demonstrated ability to perform easy photo editing tasks, such as swapping images and removing elements from photos.
• Experience supporting brokerage operations, brokerage sales, or account management functions.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accurate tracking of deals and transactions.
• High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to quickly learn and adapt to new software platforms and proprietary systems.
• Excellent written and verbal communication skills, including the ability to prepare clear lease summaries, abstracts, and client-ready documents.
• Strong project management abilities, including planning, prioritizing, and executing tasks both indepen…