Executive Assistant & Operations Coordinator

Executive Assistant & Operations Coordinator

Futurelink

High-Performance Entrepreneurial Environment Growth-Focused Opportunity

Futurelink is seeking a highly organized, proactive, polished, and tech-savvy Executive Assistant & Operations Coordinator to work directly alongside leadership in a fast-paced entrepreneurial environment working in the high tech space supporting executives and business operations

This is not a traditional desk-only assistant role.

We are looking for someone who is adaptable, resourceful, professional, and capable of confidently managing a wide variety of responsibilities across business operations, executive support, marketing activities, events, and day-to-day personal coordination.

This role includes traditional Executive Assistant and Personal Assistant responsibilities alongside business and operational support. Candidates should be comfortable supporting both professional and personal aspects of executive life — including scheduling, errands, household coordination, meal coordination, family logistics, executive readiness, and day-to-day organizational support — while also contributing to business operations, customer interaction, marketing initiatives, and executive projects. Background as a PA, concierge, vip experience host is a plus

The ideal candidate is calm under pressure, highly reliable, detail-oriented, able to multitask exceptionally well, and comfortable working closely with leadership in both professional and public-facing environments.

This opportunity is ideal for someone who wants long-term professional growth, mentorship, hands-on business exposure, and the chance to become a trusted part of a dedicated and ambitious team.

What Makes This Opportunity Different

• Direct exposure to entrepreneurs, business operations, and leadership environments
• Opportunity to develop skills across operations, marketing, organization, communication, AI tools, branding, and executive support
• Hands-on involvement in a variety of real-world business and operational activities
• Mentorship and growth opportunities within a fast-moving environment
• Opportunity to contribute meaningfully and grow into expanded responsibilities over time
• Positive, growth-focused, team-oriented culture invested in long-term success

Key Responsibilities

Executive & Operations Support - This role requires a high level of expertise with multi-tasking, project management, and ability to drive outcomes with minimal supervision.

• Manage calendars, scheduling, meetings, appointments, and travel coordination
• Track priorities, action items, and follow-ups
• Assist with project coordination and operational tasks
• Prepare documents, presentations, communications, and reports
• Help maintain organization across multiple business initiatives
• Support leadership with administrative and operational responsibilities
• Assist with customer interaction and coordination when needed
• Manage and organize a wide range of projects
• Navigate complex business meetings and conversations to drive outcomes

Marketing, Events & Communication Support

• Assist with social media coordination and marketing activities
• Help prepare for presentations, workshops, speaking engagements, and events
• Support both in-person and online business activities
• Assist with public-facing communications and brand representation
• Coordinate logistics and scheduling for meetings and engagements

Personal & Lifestyle Support

• Coordinate errands, pickups, appointments, and local support tasks
• Assist with meal coordination and preparation
• Help manage schedules, routines, and organizational needs
• Support family logistics and executive readiness
• Assist with maintaining structure and consistency in day-to-day operations
• Assist with maintaining healthy routines and overall household organization
• Provide light fitness accountability or wellness-oriented support when needed
• Occasionally assist with educational support, homework structure, or tutoring coordination for children
• Help support a positive, productive, and organized family environment

Ideal Candidate

We are looking for someone who is:

• Extremely organized and proactive
• Highly dependable and committed to long-term growth
• Calm under pressure and able to multitask effectively
• Professional, polished, and confident in both in-person and public-facing environments
• Comfortable representing leadership and the company in meetings, events, and client inte…