Administrative Assistant

Application and Interview Impersonation Notice : Impersonating another individual when applying for employment, and/or participating in an interview process to assist another individual in obtaining employment, with Precisely Software Incorporated (“Precisely”) is unlawful.  If Precisely identifies such fraudulent conduct, then as applicable and to the extent permitted by law, the application will be rejected, an offer (if made) will be rescinded, or the employment will be terminated, and legal action may be taken against the impersonators.

Precisely is the leader in data integrity. We empower businesses to make more confident decisions based on trusted data through a unique combination of software, data enrichment products and strategic services. What does this mean to you? For starters, it means joining a company focused on delivering outstanding innovation and support that helps customers increase revenue, lower costs and reduce risk. In fact, Precisely powers better decisions for more than 12,000 global organizations, including 95 of the Fortune 100. Precisely’s 2500 employees are unified by four company core values that are central to who we are and how we operate: Openness, Determination, Individuality, and Collaboration. We are committed to career development for our employees and offer opportunities for growth, learning and building community. With a “work from anywhere” culture, we celebrate diversity in a distributed environment with a presence in 30 countries as well as 20 offices in over 5 continents. Learn more about why it’s an exciting time to join Precisely!

Precisely is an AI-first organization. All employees are expected to demonstrate proficiency in applying AI tools to accelerate their work, improve output quality, and eliminate low-value tasks. Candidates should be comfortable using generative AI tools (e.g., Microsoft Copilot, ChatGPT) in their day-to-day workflows, able to evaluate AI-generated outputs critically, and open to continuously adopting new AI capabilities as they emerge.

Overview:

The Administrative Assistant provides professional administrative support to senior leaders by maintaining calendars, coordinating travel, processing expenses, preparing meeting logistics and helping ensure daily operations are organized, timely and efficiently. Candidate needs to be in the Liverpool Street, London office 3 days a week to be the point of contact.

What you will do:

• Calendar & Scheduling Support
  • Maintain the senior leader’s calendar, including scheduling meetings, updating appointments, and resolving scheduling conflicts.
  • Coordinate internal and external meetings, ensuring participants have accurate details, meeting links, locations, and materials as needed.
  • Monitor calendar changes and help prioritize time effectively to support the leader’s daily and weekly commitments.
• Meeting & Administrative Support
  • Prepare meeting logistics, including agendas, conference rooms, video links, materials, catering, and other meeting needs.
  • Assist with follow-up items, reminders, and coordination to help ensure tasks and commitments are completed on time.
  • Provide general administrative support, including document preparation, data entry, filing, reporting, and special projects as assigned.
• Travel Coordination
  • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, meeting details, and itineraries.
  • Monitor travel changes and assist with updates, cancellations, or adjustments to support smooth travel experiences.
  • Ensure travel plans are completed accurately and in accordance with company policies and budget guidelines.
• Expense Management
  • Prepare, submit, and track expense reports for the senior leader accurately and in a timely manner.
  • Collect and organize receipts, reconcile charges, confirm business purposes, and ensure proper documentation are attached.
  • Follow up on outstanding expenses and support compliance with company expense policies.
• Communication & Coordination
  • Serve as a professional point of contact for the senior leader, responding to requests and coordinating information with discretion and confidentiality.
  • Partner with internal teams, external contacts, and administrative colleagues to support priorities and ensure timely communication.
  • Maintain organized records, track information, and support administrative processes that…