CEO Executive Assistant

ITC is a premier and dynamic tech company that prides itself on the development and support of fellow tech companies. We are a rapidly growing firm that has been making waves in the tech industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent reseller in the U.S., with a significant global presence covering , Asia, Europe, and North and South America. We keep ourselves busy with a large range of tech services from original marketing distribution.

Our commitment to the rapid growing tech world, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering quality, not just in our components but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey.

The Role Remix: ITC is looking for an experienced CEO Executive Assistant to support the CEO in our Los Angeles office. This position plays a critical role in ensuring smooth operations within the CEO’s office and additional departments. This individual will manage a wide range of administrative tasks, act as a liaison between departments, and handle high-level projects to support the executive in both routine and strategic aspects of the business. The ideal candidate is organized, resourceful, adaptable, and has a passion for the tech industry.

-Manage the CEO’s calendar, including scheduling meetings, calls, and travel arrangements.
-Handle confidential information with discretion and professionalism.
-Prepare and edit correspondence, reports, presentations, and other documents.
-Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
-Serve as a primary point of contact between the President and internal/external parties.
-Screen phone calls, emails, and other communications, ensuring timely responses and prioritization.
-Assist with coordinating cross-functional teams and facilitate communication between departments.
-Assist in scheduling and preparing for meetings and reviewing project progress.
-Prepare and organize materials for meetings with the CEO.
-Manage and track key projects and deadlines, ensuring they are completed on time and updated on applicable databases.
-Assist in preparing for industry events, and addition not limited to other events.
-Support the Executive in high-level decision-making and or opinions.
-Ensure smooth domestic and international travel logistics for the CEO, including preparation of travel documents, schedules, and -communication with relevant teams. with a final itinerary.
-Maintain professional relationships with industry executives and other key partners.
-Create and manage expense reports for the CEO and the other key department when needed or requested.
-Act as liaison for property meetings, attending meetings, keeping the department informed on updated projects, tracking recording progress, budgets, paperwork and artwork with marketing.
-In partnership//liaison with production coordinators for projects, events and make sure all deadlines are met regarding budgets, label copy, publisher and invoicing record keeping .
-Continuously evaluate and streamline office processes for efficiency and effectiveness at all times.
-Handle special projects as assigned by the CEO.

Requirements:
3+ years of executive administrative experience in direct support of higher level executive.
-Must communicate and run all information minimal or extensive by the CEO with on going daily updates per project or individual.
-Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance.
-Must be a self starter with the ability to prioritize, organize and establish administrative procedures.
-Ability to anticipate needs, problem solve, identify solutions, consider options, and take action with minimal supervision or direction.
-Ability to interact comfortably and effectively with employees at all levels.
-Strong proficiency in and working knowledge of Google Suite, Teams, Zoom, Power point, Dropbox, Box, and Adobe Office Suite.
-Excellent follow through and attention to detail.
-Excellent written and verbal communication skills.
-Ability to travel as needed.
-Ability to work flexible hours in a dynamic environment.
-Ask questions about everything all topics minima…