Part-Time Executive Assistant to CEO

Part-Time Executive Assistant to CEO — Port Washington

Royalty Solutions Corp is an independent royalty administration and music publishing services firm, founded in 2011. We handle royalty processing, publishing administration, licensing and audits for independent record labels, publishers, artists and estates — we are the outsourced royalty department for our clients. Small senior team, long-standing client relationships, and work that is genuinely interesting.

I’m the President & CEO, and I’m hiring a part-time executive assistant to work directly with me.

The Schedule

• 4 days per week, 3–4 hours per day — about 12–16 hours total
• You choose your window anytime between 9:00 AM and 5:00 PM. Mornings, mid-day, afternoons — whatever fits your life. I care that it’s consistent once we set it, not when it falls.
• On-site in Port Washington, in a dedicated professional home office. Once you know the business, a portion of the week can shift to remote.

The Role

This is a real executive assistant position, not reception and not data entry. You will be the person who protects my time and makes sure nothing falls through the cracks.

• Own my calendar — scheduling, rescheduling, catching conflicts before they happen
• Triage a high-volume inbox and draft correspondence that goes out under my name
• Prepare me for meetings: agenda, background, prior correspondence, outstanding items
• Track action items to completion, across our internal team and outside parties
• Coordinate travel and industry conferences
• Process expenses, invoices and receipts in coordination with our bookkeeper
• Maintain organized digital files and client records
• Handle client and vendor correspondence with discretion

What We’re Looking For

• 3+ years directly supporting a senior executive, business owner, attorney or partner
• Exceptional writing. Well enough that I can send your draft without editing it.
• Organized by instinct — you follow up without being asked and you don’t let items die quietly
• Proficient in Microsoft 365 (Outlook, Excel, Word) and Adobe Acrobat; able to learn new software without hand-holding
• Experience using AI tools in a work setting. We use Claude daily here, and I want someone who already works that way or is genuinely eager to.
• Absolute discretion — you will see client contracts, financial data and confidential business information
• Reliable on-site attendance on your scheduled days

Music industry experience is not required. Bookkeeping or QuickBooks exposure is a plus, not a requirement.

Why This Role

If you’ve supported a senior executive before and you want substantive professional work that fits around the rest of your life, this is that job. You set your own hours within the workday, the commute is local, there is no corporate bureaucracy, and your work is visible from day one. There is room for the hours or the scope to grow if it works for both of us.

Job Type: Part-time

Pay: $30.00 – $45.00 per hour

Expected hours: 12 – 16 per week

Work Location: In person — Port Washington, NY 11050

Royalty Solutions Corp is an equal opportunity employer.

Pay: $25.00 - $40.00 per hour

Expected hours: 12.0 – 16.0 per week

Benefits:

• Flexible schedule

Application Question(s):

• This position is on-site in Port Washington, NY, 4 days per week. Are you able to reliably commute to Port Washington on your scheduled days?
• The office is a dedicated professional home office in a residential neighborhood in Port Washington. Are you comfortable working in that setting?
• This is a permanent part-time role of 12–16 hours per week, with no path to full-time in the near term. Are you comfortable with that?
• How many years have you directly supported a senior executive, business owner, attorney, or partner?
• What is your required hourly rate?
• Have you used AI tools (Claude, ChatGPT, Copilot, Gemini) in a work setting?
• In a few sentences: tell me about a time you caught something your boss missed. What was it, and how did you catch it?

Work Location: In person