Executive Assistant, SVOD Tech

The Executive Assistant will provide high-level administrative, operational, and coordination support to the SVP, Head of Technology. This role requires exceptional judgment, discretion, organization, and communication skills, with the ability to manage complex priorities in a fast-paced media and technology environment. The ideal candidate will serve as a trusted partner who helps maximize executive effectiveness, improve team coordination, and ensure that critical priorities, meetings, communications, and follow-ups are handled with professionalism and urgency.

The hourly range for this job is between $29.91-$39.91. Hourly rate will take into consideration several factors including location.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Executive calendar management: Manage a dynamic and complex calendar, including prioritizing meetings, resolving scheduling conflicts, protecting focus time, and ensuring the executive is prepared for all commitments.

• Meeting coordination and preparation: Schedule and coordinate internal and external meetings, prepare agendas, gather pre-read materials, track action items, and ensure timely follow-up.

• Communication management: Screen, prioritize, and draft communications on behalf of the executive, ensuring timely responses and appropriate handling of sensitive or confidential matters.

• Travel and logistics: Arrange domestic and international travel, prepare itineraries, coordinate logistics, and manage expense reporting accurately and on time.

• Operational support: Support technology leadership team routines, including staff meetings, business reviews, planning sessions, offsites, and cross-functional forums.

• Executive materials: Assist with preparing, formatting, proofreading, and organizing presentations, documents, briefing notes, and leadership communications.

• Stakeholder coordination: Serve as a professional point of contact between the executive and internal teams, senior leaders, external partners, vendors, and other stakeholders.

• Confidentiality and discretion: Handle highly sensitive business, organizational, personnel, and financial information with sound judgment and strict confidentiality.

• Process improvement: Identify opportunities to improve administrative workflows, communication cadences, meeting effectiveness, and executive office operations.

BASIC REQUIREMENTS:

• 5+ years of experience supporting senior executives, preferably at the VP, SVP, C-suite, or equivalent level.

• Executive presence and professionalism, with the judgment and discretion to manage confidential business, organizational, personnel, and financial information appropriately.

• Demonstrated ability to manage complex calendars, competing priorities, shifting timelines, and time-sensitive requests with strong prioritization, urgency, and accountability.

• Excellent written and verbal communication skills, including the ability to draft clear, concise, executive-ready messages and communicate effectively across levels and functions.

• Strong organizational skills with exceptional attention to detail, reliability, ownership, and follow-through.

• Proactive problem-solving skills, including the ability to anticipate needs, work independently, adapt in a fast-moving environment, and remove barriers before they escalate.

• Experience coordinating meetings, travel, expenses, events, leadership team routines, and cross-functional follow-up with professionalism and sound judgment.

• Proficiency with Microsoft 365 tools, including Outlook, Teams, Word, Excel, PowerPoint, OneDrive, and SharePoint.

OTHER REQUIREMENTS:

• Experience supporting technology, digital product, media, entertainment, streaming, or transformation leadership teams.

• Comfort working with technical teams, product leaders, engineering leaders, vendors, and cross-functional business stakeholders.

• Experience supporting executive presentations, board materials, leadership offsites, or strategic planning sessions.

• Ability to operate effectively in a hybrid work environment and coordinate across multiple locations and time zones.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.