Executive Assistant

Job Description:

Your role will support the Senior Vice President, Scripted Original Programming as well as team support for Unscripted needs where necessary. This role will manage administrative functions for the team along with creative projects and duties as required.

Scripted Development and Programming:

Your Role Accountabilities…

• Manage administrative tasks for executives with a workload that includes approximately three active projects, 10 development projects at any given time, and a full-time, multi-program wrestling league.

• Administrative tasks include, but is not limited to calendars, travel arrangements, tracking calls, managing all expenses and expense reports and creating agendas

• Interface with staff (at all levels) in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient.

• Update and process information on internal tracking documents such as EOW Submissions, Weekly Tracking Reports, EOD and EOW Schedules, Reading Lists, Watching Lists, Passing Lists, Follow-Ups, and Call Logs for each of the executives.

• Complete coverage of incoming material, writing loglines, and taking and writing up meeting notes from pitches, notes meetings, and weekly development meetings.

• Act as the liaison between departments, including but not limited to communicating material delivery dates (from Production and Post-Production to the executives), payment requests to the business affairs, finance, and legal teams, inputting development deals, etc

• Expect to be watching 5-10 hours of professional wrestling per week, keeping up with characters and storylines and writing summaries of the previous night’s events. A passion for professional wrestling is a plus.

Unscripted Development and Programming:

Your Role Accountabilities…

• Manage administrative tasks and set meetings all within a suitable response time. Interface with staff (at all levels) in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient.

• Coordinate and prioritize meetings with other Client staff, assist in the preparation and distribution of meeting agendas and materials.

• Generating materials to share and pitch up that illustrate our objectives and smartly demonstrate our creative message. Talent grids, flow charts, show concept decks, one-sheets etc. fashioned with attention to detail and concluding with an appealing creative representation.

• Draft regular development reports for Senior Management. Keeping the development, production, financial grids up to date.

• Coordinates with internal departments (Creative Services, Legal, Post, PMD, Standards & Practices and Public Relations) to ensure that all department needs are met.

• Draft deal memos for new projects and commissions, upload to company portals and circulate internally in a timely manner. Responsible for generating all inputs to Client portals. (DEAL/HIVE/PNF, etc.)

• Scheduling pitches, meetings, and any business meals. Planning travel arrangements. Managing and submitting executive expense reports.

Your Experience:

• 2+ years of desk/executive assistant experience within the entertainment industry; preferably programming.

• The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks while working independently with minimal supervision.

• This person must be exceedingly well-organized and flexible. Must have excellent written and verbal communication skills. And a proven ability to multitask; must be able to prioritize workload of senior executives constantly and consistently while prioritizing the workload of oneself simultaneously.

• Apply time management and prioritization skills to ensure that both teams have materials that meet all deadlines. Seamlessly split time and focus between two different departments.

• Ability to maintain a high level of professionalism while interfacing with many executives within the company in addition to writers, producers, talent, and other executives within the industry.

• Experience handling sensitive documents and must be trusted with confidentiality.

• This individual must have a solid understanding of the entertainment industry specifically as it relates to the creative side of the business. Knowledge of production companies, producers and writers.

• Proficiency in Microsoft Office Suite, particularly PowerPoint - a key skill.

• This point of contact role is essential …