Executive Assistant, Inizio Ignite

About Us We are Inizio Ignite, the global advisory partner for health and life sciences encompassing connected expertise across Research Partnership, Putnam, STEM, and Vynamic. Guided by purpose, passion, and precision, we collaborate with clients to ignite impact, accelerate performance, and deliver lasting change for patients. By uniting strategy, insights, and innovation with a unique depth and breadth of expertise, we drive transformation and shape the future of health. Proudly part of Inizio – the market-leading commercialization partner for health and life sciences. From early-stage development to loss of exclusivity, we simplify complexity, unlock value, and make collaboration seamless at every pivotal moment – helping healthcare leaders shape strategy and drive meaningful change. Inizio Ignite is proud to be part of Inizio, a truly global partner with more than 10,500 experts operating in over 50 countries covering all major health and life sciences markets.

Location: Dublin or London, Hybrid

The Role

The Executive Assistant to the Global President of Inizio Ignite provides strategic, high-level executive support and project management, ensuring the smooth and efficient operation of the Global President’s office and the successful delivery of key business priorities. Acting as a trusted business partner, the role is responsible for managing complex global calendars, coordinating executive meetings and travel, leading and supporting strategic projects, preparing high-quality communications and presentations, and overseeing leadership governance across the organisation.

Working across multiple functions and global teams, the Executive Assistant supports project plans, coordinates activities, tracks milestones, manages risks and dependencies, and drives accountability to ensure strategic initiatives and business-critical actions are delivered on time. The role also builds strong relationships with senior stakeholders, exercises sound judgement and discretion when handling confidential information, and proactively identifies opportunities to improve processes and executive effectiveness through the use of technology, AI, and continuous improvement.

What You’ll Be Doing

• Act as a trusted partner to the Global President of Inizio Ignite, proactively managing priorities, protecting executive time, anticipating needs, and ensuring effective delegation across competing business demands.
• Manage complex global calendars, travel, and executive meetings across multiple time zones, working closely with Executive Assistants across Ignite and Inizio to coordinate priorities and leadership activity.
• Prepare high-quality executive presentations, reports, briefing materials, agendas, and pre-reads, ensuring the Global President and leadership team are fully prepared for meetings, events, and key decisions.
• Coordinate the operating rhythm and governance of the Ignite Management Team and Ignite Extended Leadership Team, including weekly, monthly, quarterly, and Inizio leadership forums, maintaining action trackers and ensuring accountability for agreed outcomes.
• Build and maintain trusted relationships with senior stakeholders across Ignite, Inizio, clients, partners, and external organisations, acting as a key point of contact on behalf of the Global President.
• Handle highly confidential business, organisational, people, and commercially sensitive information with the highest level of professionalism, discretion, and integrity.
• Proactively identify risks, bottlenecks, and emerging issues, coordinating stakeholders and driving timely resolution to ensure business-critical priorities remain on track.
• Lead the planning and delivery of leadership meetings, internal events, offsites, and executive sessions, ensuring a high-quality experience and seamless execution.
• Provide project management support for strategic initiatives sponsored by the Global President and Ignite Leadership Team, developing project plans, coordinating activities, managing timelines, dependencies, risks, and key deliverables.
• Monitor the progress of Value Creation initiatives and other strategic programmes across Ignite and Inizio, producing clear, concise reporting and insights for senior leadership to support decision-making.
• Coordinate executive communications issued on behalf of the Global President, providing guidance on messaging, timing, and communication channels to maximise effectiveness…