Executive Personal Assistant

We are seeking a highly organized, discreet, and proactive Executive Personal Assistant to provide comprehensive support to a senior executive in both professional and personal matters. This individual will serve as a trusted right hand, anticipating needs, managing priorities, coordinating complex schedules, and ensuring that day-to-day responsibilities and commitments are handled seamlessly.

The ideal candidate is exceptionally detail-oriented, resourceful, polished, and comfortable operating in a fast-paced, high-expectation environment where confidentiality and sound judgment are essential.

Key Responsibilities

Executive Support

• Manage a complex and frequently changing calendar, including meetings, appointments, travel, and personal commitments.
• Coordinate internal and external meetings, prepare agendas and materials, and ensure timely follow-up.
• Manage email and correspondence, prioritizing communications and responding or drafting responses as appropriate.
• Prepare documents, presentations, reports, and briefing materials.
• Track priorities, deadlines, projects, and outstanding action items.
• Serve as a professional liaison with executives, clients, colleagues, vendors, and other important contacts.

Personal Support

• Coordinate personal appointments, household-related matters, and family commitments as needed.
• Arrange personal travel, dining, events, entertainment, and other activities.
• Research and source services, products, gifts, and experiences.
• Manage personal purchases, returns, deliveries, and special requests.
• Coordinate with household staff, vendors, contractors, and service providers.
• Handle sensitive personal matters with complete discretion and professionalism.