Executive Assistant

IRG’s Executive Vice President & Chief Financial Officer is responsible for the company’s overall financial activities, capitalization strategy, risk management, and financial reporting, and also leads IRG’s strategic planning, budgeting, and administrative functions. As his Executive Assistant, you will directly support the CFO and act as a trusted partner to ensure these broad executive responsibilities are carried out smoothly and efficiently.

In this high-visibility position, you will manage the day-to-day operations of the CFO’s office, from organizing his agenda and preparing for strategic meetings to handling communications and confidential materials, so he can focus on high-level initiatives. You will interface regularly with IRG’s senior leadership, Board members, investors, and external partners, representing the Office of the CFO with professionalism and tact. This role is fast-paced and on-site, ideal for a polished, proactive professional who excels at multitasking, communication, and maintaining composure in a high-accountability corporate culture.

Key Responsibilities

• Executive Calendar Management: Manage the CFO’s complex calendar and schedule, coordinating high-priority meetings, calls, and events across multiple time zones. Prioritize and resolve scheduling conflicts, serving as a gatekeeper to optimize the CFO’s time and ensure focus on strategic priorities.
• Meeting Preparation & Follow-Up: Prepare for key meetings by drafting agendas, gathering and organizing briefing documents, and coordinating presentation materials for executive team meetings, Board meetings, and investor meetings. Attend meetings as needed to record minutes, track action items, and drive timely follow-ups on decisions and assignments.
• Investor Relations Support: Coordinate activities related to the investors. Facilitate communication between the CFO and Board members/investors, and manage logistics for any investor calls or events.
• Communication & Correspondence: Act as a liaison on behalf of the CFO, handling incoming correspondence and calls with professionalism. Draft, review, and edit emails, letters, reports, and other documents for the CFO to ensure clarity, accuracy, and a polished executive tone. Maintain an open line of communication with internal departments and external stakeholders, ensuring messages and requests are relayed and handled promptly.
• Confidential Information Management: Handle highly sensitive information and documents with utmost discretion and integrity. This includes financial reports, strategic plans, legal contracts, HR documents, and other confidential materials. Uphold strict confidentiality standards and manage document filing and retention in a secure manner.
• Stakeholder Liaison: Interface with internal teams (finance, accounting, legal, people operations, etc.) and external partners (investors, lenders, auditors, and tenants/clients) on behalf of the CFO. Ensure that inquiries, requests, and tasks are communicated to the appropriate individuals and followed up on, thereby maintaining strong working relationships and a positive representation of the CFO’s office.
• Travel & Expense Management: Arrange and manage travel itineraries for the CFO, including booking flights, accommodations, ground transportation, and preparing detailed travel schedules for site visits or investor meetings. Prepare travel briefing documents as needed. Process and reconcile expense reports promptly, maintaining accuracy in financial record-keeping for the CFO’s expenses.
• Special Projects & Administrative Support: Support the CFO in various special projects and high-priority initiatives. Conduct research, compile data, or perform preliminary analysis on financial and operational topics as requested. Assist with creating presentations or reports for strategic projects. Additionally, handle general executive administrative tasks, such as filing and managing contact lists, to ensure the CFO’s office operates efficiently on a daily basis.

Qualifications

• Experience: 5+ years of experience in an executive assistant or senior administrative support role, with direct experience supporting C-level executives (CFO, CEO or equivalent) in a corporate environment. A track record of working effectively with senior leadership is essential.
• Communication Skills: Exceptional written and verbal communication skills. Able to draft and proofread high-qualit…