Executive Assistant Business Partner II (Finance)

Overview Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers’ most important problems. We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and ensuring that every financial decision that they make, they make it with confidence.

We are searching for an experienced, reliable, detail-oriented seasoned Executive Assistant Business Partner (EABP 2) to be part of our team. The Executive Assistant will support two VP-level executives in our Finance organization, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks and projects in a fast-paced environment. The ideal candidate will also play an important role as culture amplifier for our organizations.

Responsibilities

• Calendar Management: Own business partners’ complex calendar; coordinate across teams and EABPs by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assist in the planning and organizing of internal meetings, team offsites, and organization-wide meetings. Prepare materials / rooms for in-person meetings.
• Leadership: Possess a high degree of initiative to take independent action, exercise proper judgment, and leverage strong relationship-building skills to align teams. Act as the trusted “eyes and ears” of the organization, remaining sensitive to employee needs while assisting with the seamless flow of company-wide operating mechanisms (op-mech). Maintain the ability to tame organized chaos with a calm, composed demeanor, exhibiting a high degree of confidentiality, integrity, and approachability when providing counsel to peers.
• Relationship Building: Build strong relationships with EABPs across the company in service to corporate-wide priorities. Maintain a strong network of contacts across the organization to be “in the know.”
• Business acumen: Have a keen understanding of the organization – the vision, business direction, and mission. Leverage your administrative expertise to be two steps ahead of your executives by problem solving, understanding priorities, and planning ahead for reoccurring events and tasks
• Projects: Partners with other EABPs or cross functional team members on special projects (e.g. onboarding, team culture). Take initiative on researching, implementing, and improving systems and processes. Support Community development efforts within the company
• Tool Management: Reconcile and manage expense reports on behalf of leaders and ensure adherence to company policy across the organization. Coordinate with technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. Maintain organizational charts and email distribution lists.

Qualifications

• Minimum of 10 years working at the Executive administrative level, preferably supporting C-Level senior staff members
• Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
• Proven leadership skills and teaming capability. Ability to coach and inspire others.
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges
• Anticipatory: Plan ahead and identify unforeseen needs
• Adaptability: Embrace change and pivot when changes arise
• Tenacity: See things through completion regardless of obstacle
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Cultural steward: Bring an element of fun and caring to the workplace; drive connectedness of the organization through your attitude and interactions
• Advanced Outlook calendar management is critical; familiarity with Google Docs and Google Slides a plus.

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in acc…