Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Industry: Technology / Corporate

Location (city, state): Milpitas, CA

Assignment Type: Temporary Contract with potential for extension and/or conversion to full-time

Pay: $50-60/hour

Work Schedule: Monday–Friday, 9:00 AM–6:00 PM PST; 40 hours/week. Overtime may be required based on business needs. This position is 100% onsite.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company: Our client is a large, established technology organization with a sophisticated corporate environment and a strong administrative support team. This is a highly visible opportunity within a collaborative executive organization, offering exposure to senior leadership and the opportunity to contribute to significant company initiatives.

Job Description: We are seeking an experienced Executive Administrative Assistant to provide high-level support to a C-suite executive. This individual will serve as a trusted partner who can anticipate needs, manage complex priorities, and operate with a high degree of discretion and professionalism.

The ideal candidate will bring strong executive presence, business acumen, emotional intelligence, and a proactive mindset. This is not a purely task-oriented administrative role—the successful candidate will understand the executive’s priorities, think strategically, and confidently interact with senior leaders and stakeholders.

Key Responsibilities:

• Manage a complex executive calendar, including meetings, leadership engagements, travel, and shifting priorities.
• Coordinate domestic and international travel and oversee related logistics from start to finish.
• Prepare agendas, presentations, meeting materials, and executive briefings.
• Track action items, follow-ups, and important deliverables to ensure timely completion.
• Serve as a key point of contact for internal and external stakeholders while maintaining confidentiality.
• Support executive-level projects, organizational initiatives, leadership programs, and company events.
• Conduct research and compile information to assist with executive decision-making.
• Handle expense reporting, purchase orders, vendors, and other administrative processes.
• Coordinate meetings, offsites, leadership events, and other high-priority engagements.
• Identify opportunities to improve processes, systems, and overall executive efficiency.
• Partner with other Executive Assistants and administrative professionals to maintain a collaborative, high-performing support function.
• Utilize technology and AI tools when appropriate to improve productivity and streamline administrative workflows.

Qualifications:

• 8–10+ years of Executive Assistant experience.
• Significant experience supporting C-suite, executive leadership, or comparable senior-level executives.
• Experience working within a large, complex corporate organization.
• Strong executive presence with excellent written and verbal communication skills.
• High level of discretion and sound judgment when handling confidential matters.
• Strategic and proactive approach to executive support.
• Strong business acumen and ability to understand organizational priorities.
• Comfortable confidently communicating with senior executives and stakeholders.
• Demonstrated stability and consistency throughout employment history.
• Highly organized with the ability to manage multiple competing priorities.
• Comfortable working in a fast-paced, high-visibility environment.
• Must be comfortable working fully onsite five days per week.
• Must be local to the Bay Area and able to commute to Milpitas.

Additional Details:

• Initial contract expected to run through December 2026.
• Potential opportunity for extension and/or conversion to a permanent position.
• Standard workweek is 40 hours, with potential for approximately 40–52 hours depending on business needs.
• Occasional early morning or evening support may be required.
• This position is non-exempt.
• Candidates with primarily remote work histories may not be the best fit.
• Candidates should have a demonstrated history of professional tenure rather than frequent short-term moves.

Perks:

• High-visibility opportunity supporting a C-suite executive.
• Strategic partnership role with exposure to senior leadership.
• Opportunity to participate in major organizational initiative…