Executive Assistant

Who you are

• Experience working as an Executive Assistant with senior stakeholders
• Exceptional organisational skills, with the ability to manage complex diaries and arrange travel proactively using your own initiative
• Proactive relationship-builder, confident partnering with senior stakeholders and collaborating with other Executive Assistants
• Strong verbal and written communication skills, with an excellent attention to detail
• Comfortable working under pressure and to tight deadlines in a fast-paced environment
• Able to manage competing priorities and commitments, prioritising effectively as demands change
• Highly proficient in Microsoft 365 (Teams, Outlook, Word, PowerPoint, Excel) and computer literate, with the ability to manage and understand numerous internal software systems

What the job involves

• We are currently seeking an experienced professional to join our team in the role of Executive Assistant
• The role will support an Executive Vice President and a Senior Vice President at Vocalink, Mastercard
• The individual will be a team member, coordinating operations within the department and become an integral part of the Executive Assistant community at Mastercard
• The role holder will be required to get involved in a large spectrum of work and be proactive to oversee small projects, acting with authority and autonomy
• Lead diary management, scheduling, coordinating and prioritising meetings to reflect constantly evolving diaries
• Schedule and manage travel arrangements for domestic and international trips and prepare expense reports
• Support inbox management, organising and screening emails and preparing draft notes and responses as required, while maintaining discretion over sensitive information
• Provide administrative support, ensuring stakeholders receive timely meeting briefings. Coordinate meeting and printing
• Coordinate team meetings and town halls, agenda preparation, room logistics, paper distribution and minute taking
• Organise and coordinate internal and external engagements
• Maintain high availability to deliver instant, effective support in a fast-paced environment with changing priorities