Executive Personal Assistant / Household Manager

Executive Personal Assistant / Household Manager

**Private High-Net-Worth Household South Bay, Los Angeles Hybrid**

A private high-net-worth individual is seeking an exceptional Executive Personal Assistant / Household Manager to provide comprehensive support across a busy personal, family, and household environment. This is a highly hands-on role for someone who is organized, resourceful, discreet, financially conscientious, and comfortable managing an ever-changing list of priorities.

The ideal candidate will live in or around the South Bay and be available for local onsite support as needed. This is a hybrid position; regular in-person support will be required, but the role will not require the employee to be onsite every day. The schedule will vary depending on the principal’s needs, travel, events, household priorities, and ongoing projects.

The principal has a dynamic calendar, two children at home and one in college, multiple residences, frequent travel, household staff, ongoing projects, and an active personal and social schedule. The right person will become a trusted point of contact who keeps the many moving pieces organized, maintains awareness across the household and properties, communicates effectively on the principal’s behalf, and proactively handles matters before they become problems.

This is not a role where every responsibility will fall neatly within a job description. One day may involve coordinating complex travel, reviewing a project update, or tracking expenses; another may include running an errand, purchasing and wrapping a gift, helping with a party, drafting an email, following up on a refund, or resolving an issue with a vendor. Flexibility, sound judgment, and a genuine willingness to help wherever needed are essential.

ResponsibilitiesCalendar, Family & Personal Support

• Manage and continuously update a complex and frequently changing personal and family calendar
• Schedule and coordinate appointments, meetings, children’s activities, reservations, travel, and other commitments
• Anticipate upcoming events, deadlines, birthdays, holidays, school obligations, travel, and personal needs, and proactively remind the principal
• Assist with logistics relating to two children at home and one college-aged child
• Draft and send emails and correspondence on the principal’s behalf
• Participate in group texts and email threads as needed to keep appointments, projects, questions, and outstanding matters moving forward
• Follow up persistently and professionally with doctors’ offices, schools, vendors, businesses, household staff, and other contacts
• Run personal and household errands and manage purchases, returns, exchanges, pickups, and deliveries

Travel, Events & Household Operations

• Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, reservations, and last-minute changes
• Occasionally travel with the principal to provide personal and logistical support
• Occasionally travel on behalf of the principal to oversee property needs, events, projects, or other personal matters
• Manage travel logistics before, during, and after trips, including documentation, special requests, staff coordination, and itinerary changes
• Assist with the operations and logistics of multiple residences
• Coordinate with household staff, vendors, contractors, service providers, and property contacts
• Oversee household communication and help ensure schedules, expectations, and responsibilities remain aligned
• Assist with parties, dinners, holidays, and other events, including planning, vendors, invitations, purchasing, setup, and day-of coordination
• Purchase, organize, and wrap gifts and maintain awareness of upcoming gifting occasions
• Research products, services, vendors, travel, appointments, and other needs as they arise

Projects, Budgets & Financial Awareness

• Maintain working awareness of ongoing household and property projects, including scope, budget, timeline, outstanding decisions, and the principal’s overall vision
• Serve as an additional point of oversight on projects managed by contractors, project managers, construction managers, designers, vendors, and other professionals
• Track progress and proactively flag delays, unexpected expenses, inconsistencies, or decisions that may be moving outside the principal’s expectations
• Communicate with project teams and vendors to obtain updates, clarify outstanding items, and ens…