Executive Assistant I

Title: Executive Assistant I

Industry: Entertainment

Location: Burbank, CA

Duration: 9 months

Responsibilities

• Manage high-volume executive calendars, prioritize meetings, and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel, including accommodations, transportation, itineraries, and last-minute changes; process and reconcile expenses and corporate card activity.
• Coordinate meetings, agendas, notes, action items, follow-ups, deadlines, deliverables, and executive priorities.
• Serve as a liaison with internal teams, external partners, and executive assistants while managing calls, correspondence, packages, and confidential information.
• Support department events, special projects, logistics, vendors, and on-site coordination while adapting to changing priorities and flexible schedules.

Requirements

• 5+ years of experience as an Executive Assistant supporting senior executives; media, sports, entertainment, or live-event experience preferred.
• Advanced proficiency with Microsoft Office or Google Workspace, including calendar, spreadsheet, presentation, and document applications.
• Experience with expense and travel management systems such as Concur or Workday.
• Strong organizational, calendar, travel, expense management, communication, writing, editing, proofreading, judgment, and discretion skills.
• Ability to manage multiple priorities under pressure, build relationships with senior executives and external partners, and work flexible hours around live events and changing business needs.

Skills

• Executive calendaring
• Travel coordination
• Expense management
• Microsoft Office
• Google Workspace
• Concur
• Workday
• Event coordination
• Executive communications
• Confidentiality

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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