Executive Assistant (Remote)

Job Summary: We are seeking a highly organized, polished, and proactive Executive Assistant to provide administrative and operational support to the firm’s leadership team. The ideal candidate is a strong communicator with exceptional attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. This role requires professionalism, discretion, and the ability to handle confidential information while serving as a key point of coordination for executives, attorneys, staff, and external contacts.

Key Responsibilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements.
• Phone System Management: Answer, screen, and direct phone calls promptly and accurately.
• Client Management: Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings.
• Confidentiality: Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
• Data Entry: Perform data entry, of client records and legal documents.

Qualifications:

• Education: High school diploma or equivalent required.
• Experience: Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.
• Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.
• Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.
• Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity.

Benefits:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off and Paid Holidays

Job Type:
Full-time. Remote

Pay: $18.50 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Paid time off

Application Question(s):

• Desired Pay Range

Work Location: In person