Admin Assistant IV - San Diego CA

**Job Description** ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is “On-Site” at the location detailed in the job post.

Clearance Level - Must Be Able to Obtain

None

U.S. Person Required

Yes

Travel Percentage

0%

Clearance Level - Must Currently Possess

None

U.S. Citizenship Required

No

Is Relocation Available

No

Job Description

• Reporting & Meetings

CCCB Updates: Prepare weekly reports (varies by project/admin).

Overtime: Collect reports from Trades/Ops → Generate Weekend OT Report → Attend Friday Resource Meeting.

Milestones: Schedule and coordinate 25%, 50%, 75%, and 100% briefs/meetings.

• Document & Data Processing

Distributions: Route RCC/Materials, ATP, and internal MODs to Trades; distribute PCFs to Subcontractors.

Estimates: Process Class F estimates directly (do not route to Contracts Admin).

Project Setup: Create Lead Sheets, spec folders, and download project drawings/specs.

DAP/NMD Management: Generate CFRs for non-Exostar users.

Correct and recycle CFR errors in DAP/NMD.

Manually input SWRMC/Prime contractor data into DAP (follow specific protocols for DDG1000, CVNs, and PSAs).

Monitor DAP for answers and distribute to internal trades.

• Technical Support & Maintenance

IT Liaison: Open ServiceNow tickets for persistent CFR/IDR errors.

Systems: Troubleshoot issues within DAP, IFS, and Doc Locator.

Area Management: Update Area Manager assignments in DAP and prepare physical spec binders.

Auto req ID 481920BR

**Minimum Education Required** High School/GED

**Additional Qualifications/Responsibilities** Required Education, Experience, & Skills

Education: High School Diploma or Equivalent (e.g., GED)

Experience: At least 3 years of experience as an administrative assistant or in a related field

Proven experience providing administrative support to senior-level executives, managers, or teams

Experience with office management, records management, and communication (e.g., email, phone, and in-person)

Familiarity with Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) and other productivity software

Strong organizational, time management, and problem-solving skills

Key Skills: Excellent communication and interpersonal skills

Ability to work independently and as part of a team

Strong attention to detail and accuracy

Ability to prioritize tasks and manage multiple projects simultaneously

Familiarity with company policies and procedures

Pay Information

Full-Time Salary Range: $55304 - $88487

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

City* San Diego

State* California

Job_Category Administrative and Support Services

Job Code Manufacturing Manufacturing

Affiliate Sponsor BAE Systems