Executive Assistant

Empire Vein & Vascular Specialists (EVVS) offers a challenging, dynamic, and fast-paced work environment with opportunities for professional growth and advancement. We offer competitive compensation and a comprehensive benefits package, including medical and dental coverage and a 401(k) plan with employer matching.

As our organization continues to grow, we are seeking a highly organized, proactive, and professional Executive Assistant to support the CEO at our Rancho Mirage location. The ideal candidate will be an exceptional communicator who demonstrates sound judgment, takes initiative, anticipates needs, and is comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO’s complex and frequently changing calendar, using sound judgment to prioritize meetings, events, appointments, and other commitments.
• Proactively identify and complete action items on behalf of the CEO, ensuring important matters are addressed accurately and on time.
• Organize and manage the CEO’s email inbox, including prioritizing and categorizing messages, monitoring items requiring follow-up, drafting responses, and preparing emails for review and delivery.
• Maximize the CEO’s time by reviewing, researching, and routing correspondence; drafting letters and other documents; gathering and analyzing information; and initiating communications on the CEO’s behalf.
• Coordinate meetings, prepare materials as needed, maintain meeting minutes and records, and track action items through completion.
• Plan and coordinate the CEO’s daily schedule to ensure priorities are organized and time is used effectively.
• Keep the CEO informed of upcoming commitments, responsibilities, deadlines, and outstanding matters, following up proactively when necessary.
• Serve as a professional point of contact between the CEO and internal team members, physicians, vendors, business partners, and other external contacts.
• Handle sensitive and confidential business and personnel information with the highest level of discretion and professionalism.
• Assist with special projects, research, presentations, correspondence, and other executive-level administrative responsibilities as needed.

Qualifications

• Minimum of 2 years of experience supporting an executive or senior-level leader in an Executive Assistant or similar role.
• Exceptional organizational and time-management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including strong business writing and proofreading abilities.
• Highly proactive and resourceful, with the ability to anticipate needs and take ownership of assignments with minimal direction.
• Strong attention to detail and consistent follow-through.
• Professional, confident, dependable, and comfortable interacting with individuals at all levels of an organization.
• Excellent judgment and problem-solving skills, particularly when handling time-sensitive or confidential matters.
• Demonstrated ability to maintain a high level of integrity and discretion when handling confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Join the growing EVVS team and play an important role in supporting the leadership of one of Southern California’s leading vascular practices!

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person