Executive Assistant for The Kenyon Review

• 493354

• Gambier, OH, Ohio

• Kenyon Review

• Exempt Staff

The Kenyon Review is a small nonprofit literary arts organization dedicated to fostering creativity, community, and literary excellence. We publish a quarterly literary journal, host online and residential workshops, and work collaboratively with a dedicated board of trustees to achieve our mission.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the Editor, including calendar management, correspondence, and travel arrangements.
• Prepare reports, presentations, and documents for leadership and board use.
• Monitor and prioritize incoming communications, responding on behalf of leadership when appropriate.

Operational Support

• Provide extensive administrative support for the Director of Youth Programs, Director of the Writers Workshops and Special Projects Administrator in preparation for and during execution of residential and online programs.
• Assist in managing the organization’s administrative tasks, including file management and database updates.
• Support the Production Manager and Operations Manager with data entry related to information systems, subscriptions tracking, and mailings.

Board Management and Liaison Duties

• Serve as the primary point of contact and liaison between the organization and the board of trustees.
• Administer the OnBoard software platform.
• Prepare board materials and Trustee reports, including compiling board kits ahead of Board of Trustees meetings.
• Coordinate board meetings, including scheduling, preparing agendas, printing and distributing materials, and recording minutes.
• Manage board communications, ensuring timely and accurate updates on organizational activities and decisions.
• Support board committees with logistics, document preparation, and follow-up on action items.

Development & Grants

• Work closely with the Editor, Special Projects Administrator, and Operations Manager to draft grant proposals and reports; research and identify new potential funding sources.
• Gather and organize documentation needed to support grant reporting.
• Assist in donor communications, including drafting thank-you letters and maintaining donor records.

Conferences, Events & Outreach

• Coordinate conference registration, travel arrangements, booth logistics, and scheduling — including for the annual AWP conference — in partnership with the Production Manager.
• Conduct market research for outreach and audience development to support contests, special features, guest-edited folios, and fellowship applications.
• Support the KR Reading Series and help host visiting writers during campus visits.
• Coordinate outreach, promotional logistics, and administrative planning for issue launch events and other organization-affiliated events.

Communications and Outreach

• Maintain an updated calendar of events and deadlines for the organization.
• Assist with website updates, newsletter and event promotion, and outreach efforts to literary communities as needed.
• Maintain marketing materials files, including photographs, photograph permissions waivers, contest winners, workshop participant feedback and testimonial documents

Organizational & Strategic Support

• Assist the Editor in short- and long-term strategic organizational planning (shared with the Production Manager).
• Other duties as assigned by the Editor

Qualifications

Education & Experience

• Bachelor’s degree required.
• At least 2–4 years of experience in administrative, executive assistant, or nonprofit support roles.
• Experience working with trustees or senior leadership preferred.
• Grant writing, fundraising, or donor-development experience preferred.
• Event or conference planning experience a plus.

Skills

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace) and familiarity with Monday.com and FileMaker Pro.
• Proficiency with, or willingness to learn, OnBoard.

Personal Attributes

• Professional demeanor and ability to handle confidential information with discretion.
• Creative problem solving.
• Proactive, resourceful, detail- and solution-oriented.

Compensation

$58,000–$68,000 (commensurate with expanded scope of responsibilities; subject to final review).

How to Apply

Applications will be reviewed on a rolling basis, and …