Executive Assistant

Our client a well known University is seeking an Executive Assistant in their New York, New York Location!

Executive Support

• Manage and maintain complex calendars for the AVPs, including scheduling meetings and resolving conflicts.
• Coordinate meetings, logistics, room reservations, virtual meetings, and distribution of materials.
• Attend meetings and prepare agendas, meeting minutes, action items, and follow-up communications.
• Screen incoming calls, emails, and correspondence; prioritize requests and route inquiries appropriately.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents.
• Handle sensitive and confidential information with discretion.
• Track assignments, deadlines, and follow-up actions.
• Perform special projects and administrative duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum three years of experience providing administrative or executive support to senior leadership.
• Demonstrated experience managing complex calendars and coordinating executive-level meetings.
• Experience preparing meeting minutes and tracking action items.
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and interpersonal skills.