Executive Administrative Assistant

Responsibilities:

• Provide Administrative support to the employees in the office.
• Coordinate and manage calendars, including scheduling appointments and meetings
• Maintain and organize files, both physical and electronic, ensuring all documents are properly labeled and stored.
• Serve as the front desk by welcoming visitors and scheduling in-person meetings.
• Demonstrate excellent phone etiquette and handle phone systems efficiently.
• Oversee the day-to-day operations of a CPA office, ensuring smooth workflow and adherence to protocols.
• Develop and implement training programs for office staff to enhance their skills and knowledge.

-Take care for the office supplies and kitchen.

• Send Engagement Letters and emails, and track tasks accordingly.

Skills:

• Strong organizational and time management skills to effectively prioritize tasks
• Excellent communication skills, both verbal and written
• Proficient in using office software applications (e.g., Microsoft Office Suite)
• Detail-oriented with the ability to maintain accuracy in data entry and record keeping
• Ability to multitask and work well under pressure in a fast-paced environment.

• Knowledge of CPA office management practices is a plus.

• Familiarity with the following software is a plus: Canopy, Trello, Go To Connect, and QuickBooks.

This position offers competitive compensation and benefits. We are looking for a highly motivated individual who can effectively manage a team while ensuring efficient office operations. If you have the required skills and experience, we encourage you to apply.

Job Type: Full-time

Pay: $20.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Woodland Hills, CA 91367 (Preferred)

Work Location: In person