Executive Assistant (Fluent in English & Mandarin)

Job description:

Position Summary
We are looking for a highly organized, proactive, and bilingual (English/Mandarin) Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. In this role, you will manage complex calendars, coordinate travel, prepare expense reports, and act as a professional liaison to internal teams and external partners. Your ability to anticipate needs, pivot quickly in a fast-paced environment, and handle cross-cultural communication will directly impact the efficiency and success of our executive team.

Key Responsibilities

• Calendar & Schedule Management: Maintain and prioritize the executive’s calendar, ensuring optimal use of time and seamless coordination of meetings, calls, and events.
• Cross-Cultural Communication & Gatekeeping: Serve as the primary liaison and gatekeeper for internal teams and global external partners; draft, translate, and proofread professional correspondence in both English and Mandarin.
• Travel & Expense Coordination: Arrange travel, prepare detailed itineraries, and compile accurate, timely expense reports.
• Information Distribution: Circulate reports, presentations, and other documents to relevant contacts, ensuring clarity and adherence to deadlines.
• Office & Vendor Oversight: Monitor office supplies and services, coordinate with vendors, and provide guidance to administrative support staff
• Liaison Role: Serve as the primary point of contact between the senior executive and internal teams and external partners, maintaining professionalism and confidentiality at all times.

Required Qualifications
⦁ Bachelor’s degree (any discipline).
⦁ Professional fluency in both English and Mandarin (written and spoken)
⦁ Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
⦁ Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and AI Tools.
⦁ Exceptional multi-tasking abilities, sharp attention to detail, and a high degree of emotional intelligence
⦁ Familiarity with office technology and productivity tools (e-calendars, conferencing platforms, printer/scanner equipment).
⦁ Excellent verbal and written communication skills.
⦁ Absolute discretion and a commitment to maintaining confidentiality.
⦁ PA/Executive Assistant certification or diploma is a plus.

Sponsorship: OPT, H1B
Job Type: Full-time

Job Type: Full-time

Pay: From $35,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person