Executive Assistant, 37261217

We are seeking an experienced and proactive Executive Assistant to support senior leadership within a connected customer experience organization. This role supports multiple executives and requires a strong onsite presence several days per week, along with flexibility to operate across multiple time zones.

This position is ideal for someone who thrives in a fast-paced, high-volume environment, demonstrating exceptional organizational skills, strong attention to detail, and the ability to manage shifting priorities with discretion and professionalism.

Key Responsibilities Calendar & Time Management

• Orchestrate complex executive calendars across multiple time zones, prioritizing high-impact meetings and resolving scheduling conflicts
• Ensure executives are aligned to priorities and able to focus their time effectively

Communication & Coordination

• Manage and prioritize high-volume communications including emails, messages, and requests
• Ensure timely responses and follow-up while maintaining alignment with executive priorities

Documentation & Organization

• Create, maintain, and manage documents, presentations, and internal materials with a high degree of accuracy and organization
• Ensure information is easily accessible and up to date

Execution & Follow-Through

• Track action items, commitments, and deadlines to ensure timely completion
• Escalate issues when necessary and maintain accountability across deliverables

Stakeholder Management

• Build and maintain strong relationships with internal teams and external partners
• Act as a primary point of contact, representing executives with professionalism and discretion

Travel & Logistics

• Manage complex domestic and international travel arrangements
• Anticipate risks and create efficient itineraries that maximize executive productivity

Expense & Budget Management

• Oversee expense reporting and budget tracking with accuracy and timeliness
• Identify opportunities to streamline and improve expense processes

AI-Enabled Operations

• Leverage AI tools to enhance workflows, improve efficiency, and support decision-making
• Continuously evaluate opportunities to incorporate automation and optimization

Special Projects & Operations

• Lead and support cross-functional projects requiring coordination, discretion, and execution focus

Confidentiality & Judgment

• Handle sensitive information with absolute discretion and strong judgment

Onsite Support & Team Collaboration

• Provide in-person support for executive needs, meetings, and events
• Assist with office coordination including scheduling, events, and catering
• Provide backup support for other executive assistants as needed

Required Skills & Qualifications Professional Experience

• Experience supporting senior executives in a fast-paced, high-volume environment
• Proven ability to manage complex calendars, communications, and logistics

Core Competencies

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly to changing demands
• High level of professionalism, discretion, and sound judgment
• Strong collaboration skills and ability to work across teams

Technical & Operational Skills

• Proficiency with productivity tools, communication platforms, and document management systems
• Experience leveraging AI tools to improve workflows and efficiency

Preferred Qualifications

• Experience supporting multiple executives simultaneously
• Experience working across multiple time zones and global teams
• Strong familiarity with office coordination and event support

Pay Rate Range $43-55/hr.