Executive Assistant to Directors

Company Description City & Commercial Insurance Group (C&C Insurance Group) provides reinsurance and insurance solutions from nine locations worldwide and is regulated in the UK, Guernsey, Bermuda, and the Seychelles. The group specializes in all types of surety and bonds, as well as property and engineering lines of business. Its global footprint and regulatory framework offer a stable, professional environment for insurance and reinsurance experts. The company is known for being innovative and agile, actively pursuing growth opportunities around the world. Team members join a collaborative, forward-looking organization with a strong focus on excellence and client service.

Role Description This is a full-time, on-site Executive Assistant to Directors role based in the City of London. The Executive Assistant will provide high-level administrative and organizational support to the Directors, including managing calendars, scheduling meetings, coordinating travel, and preparing meeting agendas and materials. The role involves handling correspondence, maintaining confidential records, preparing expense reports, and tracking approvals and payments. The Executive Assistant will draft and proofread documents, presentations, and reports, ensuring accuracy and professionalism. The role also includes coordinating internal and external meetings and events, liaising with stakeholders across the business, and proactively anticipating the Directors’ needs to ensure their time is used effectively. The successful candidate will contribute to the smooth running of the office, support ad hoc projects, and help maintain efficient workflows and communication channels.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including diary management, meeting coordination, and preparation of documents and presentations.
• Proficiency in Administrative Assistance tasks, such as record-keeping, document management, office coordination, and handling confidential information with discretion.
• Experience managing Expense Reports, including preparing, processing, reconciling, and tracking approvals in line with company policies.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with senior stakeholders, clients, and colleagues.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with digital collaboration tools (e.g., Teams, SharePoint, Zoom).
• Strong organizational and time-management abilities, with attention to detail and the capacity to prioritize and meet deadlines in a fast-paced environment.
• Demonstrated initiative, problem-solving skills, and the ability to work independently while being a collaborative team member.
• Previous experience supporting senior leaders in financial services, insurance, or a similar corporate environment is preferred.
• Relevant education or training in business administration, office management, or a related field is an advantage.