Executive Assistant

Executive Assistant to the President

Position Overview

JSM Injury Firm is seeking a highly organized, proactive, and resourceful Executive Assistant to directly support the Firm President in both executive and operational capacities. This is a high-impact role for someone who thrives in a fast-paced, entrepreneurial environment and can anticipate needs, solve problems independently, and help maximize executive efficiency.

The ideal candidate is professional, detail-oriented, technologically competent, and capable of managing confidential information with discretion. This individual will serve as a central organizational and operational support resource for the President while also assisting with strategic initiatives, business development, and networking coordination.

This is not a passive administrative role. The Executive Assistant will be expected to take ownership of responsibilities, improve processes, and help drive operational effectiveness across the firm.

Key ResponsibilitiesExecutive Support

• Manage and coordinate the President’s calendar, meetings, deadlines, and scheduling priorities
• Screen, prioritize, and respond to communications on behalf of the President where appropriate
• Coordinate travel arrangements, itineraries, accommodations, and logistics
• Organize and maintain confidential files, records, and documents
• Prepare correspondence, reports, presentations, and meeting materials
• Assist with task prioritization and executive workflow management
• Track follow-ups, deadlines, and outstanding action items

Operational & Administrative Support

• Assist with implementation and monitoring of firm initiatives and operational projects
• Coordinate with internal staff, vendors, consultants, and outside professionals
• Help organize internal systems, procedures, and workflows
• Assist with vendor management and operational follow-up tasks
• Monitor and help streamline administrative processes
• Support special projects and firm growth initiatives as assigned

Networking & Business Development Support

• Research and identify networking, referral, sponsorship, and business development opportunities
• Coordinate attendance at industry conferences, legal events, community functions, and networking meetings
• Assist with maintaining relationships with referral partners, vendors, and professional contacts
• Track networking activities, follow-ups, and relationship management initiatives
• Coordinate lunches, meetings, and outreach with referral sources and strategic partners
• Assist with planning and coordination of firm-hosted events and client appreciation initiatives

Marketing & Professional Presence Support

• Assist with professional branding and public-facing initiatives
• Coordinate podcast appearances, speaking engagements, sponsorships, and community involvement opportunities
• Help manage social media coordination and professional online presence as needed
• Assist with content organization and marketing project coordination

Qualifications

• Prior experience as an Executive Assistant, Operations Coordinator, Office Manager, or similar high-level administrative role preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• Strong problem-solving skills and ability to work independently
• Ability to anticipate needs and proactively address issues
• Comfortable working in a fast-paced, high-accountability environment
• Proficiency with Microsoft Office, Google Workspace, and modern office technology
• Experience with legal, professional services, or entrepreneurial environments is a plus

Preferred Traits

• Extremely detail-oriented
• Strong sense of urgency and follow-through
• Resourceful and solutions-driven
• Professional demeanor
• Adaptable and flexible
• Tech-savvy and organized
• Able to manage competing priorities effectively

About JSM Injury Firm

JSM Injury Firm is a growing personal injury law firm committed to delivering exceptional representation and client service. We are building a modern, high-performance firm culture focused on operational excellence, professionalism, and meaningful client advocacy.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person