Executive Personal Assistant

Personal Assistant and Office Manager

Bel-Air and Century City

Seeking a highly organized, proactive Office Manager and Personal Assistant to support an Executive and the Executive’s Spouse in Bel-Air, Los Angeles. This individual will provide seamless administrative, operational, and personal support, ensuring the couple’s professional and personal responsibilities run smoothly. The ideal candidate is enthusiastic, discreet, detail-oriented, and thrives in a dynamic environment. We are seeking an individual who is resourceful, solutions-oriented, and comfortable toggling between professional and personal needs. The right person will be high-energy, proactive, perceptive, adaptive, and happy to jump in wherever needed. The ideal candidate has strong tenure in prior roles and is seeking a long-term role.

Key Responsibilities:

• Manage and maintain the Executive’s personal and professional calendar and appointments
• Manage and maintain the Executive’s office in Century City, stock pantry, manage vendors, and facilitate mailings
• Schedule, prioritize, and coordinate meetings, events, and travel
• Prepare documents, correspondence, and meeting materials
• Maintain organized digital and physical records
• Coordinate personal travel including flights, hotels, ground transportation, restaurant reservations, and detailed itineraries
• Manage personal appointments including medical visits and social engagements
• Handle errands such as dry cleaning, returns, deliveries, bills and mail
• Assist with event planning for personal and professional events and gatherings
• Support personal shopping, gift purchasing, and wrapping
• Manage vehicle maintenance including servicing, car washes, and registrations
• Manage household coordination including vendors, maintenance appointments, and home organization as needed
• Oversee groceries and general restocking
• Help streamline systems and improve recurring processes
• Flexibility for evenings or weekends

Qualifications

• Positive, enthusiastic attitude towards service
• Outstanding attention to detail and follow-through
• Bachelor’s degree or equivalent experience preferred
• Prior experience as Executive Assistant and/or Personal Assistant
• Valid California driver’s license and reliable personal vehicle
• Highly organized with the ability to manage multiple priorities simultaneously
• Discreet and professional with experience handling confidential information
• Excellent written and verbal communication skills
• Tech-savvy with proficiency in Google Workspace, Microsoft Office, and calendar tools
• Experienced with event planning and vendor coordination
• Resourceful, adaptable, and solutions-oriented

Great to Have: Experience supporting founders or executives . Background in household coordination for high-net-worth individuals