Executive Administrative Assistant

Executive Admin / Sales Coordinator – We’re Hiring!

Are you a high performer who loves sales, organization, numbers, and making things happen?

Allora Cleaning is growing, and we are looking for an exceptional Executive Admin / Sales Coordinator to join our team.

This is not your typical office admin role.

We need someone who can confidently close deals, follow up relentlessly, keep operations organized, manage numbers with precision, and help drive company growth.

If you are sharp, persuasive, highly organized, detail-obsessed, and thrive in a fast-paced environment where every day is different, this could be the perfect fit.

What makes this opportunity exciting:

• Be a key player in a fast-growing company
• Directly impact company revenue and company growth
• Blend sales, operations, customer service, recruiting, administration, and leadership in one dynamic role
• Work in an environment where performance matters
• Growth opportunities for the right person

Your responsibilities:

Sales & Client Conversion (Major Part of This Role)

• Answer incoming calls and respond to leads immediately
• Follow up consistently until leads convert into paying clients
• Confidently close deals over the phone, by email, and in person
• Schedule walkthroughs, estimates, and service appointments
• Take payments and ensure all transactions are properly recorded
• Collect client reviews and testimonials
• Identify upsell opportunities when appropriate

Estimating & Proposals

• Perform in-person cleaning estimates when needed (training provided / mileage reimbursed)
• Prepare accurate estimates and professional proposals in a timely manner
• Maintain strong follow-up systems so no opportunities fall through the cracks

Operations, Administration & Financial Accuracy

• Manage scheduling for cleaning technicians using our CRM
• Handle accounts payable and accounts receivable
• Ensure all payments, invoices, client records, vendor information, and financial data are accurately entered and maintained
• Reconcile records and help keep financial reporting clean and organized
• Maintain vendor insurance, licensing, and compliance documentation
• Create and organize internal playbooks, SOPs, and procedures
• General office administration and operational support
• Help improve systems, organization, and efficiency

Hiring & Team Support

• Review applications and pre-screen candidates
• Interview, hire, onboard, and support team members as needed
• Help ensure field staff are scheduled and operating efficiently

Who we want:

• 5+ years of admin / office management / operations / accounting experience
• Strong SALES experience with proven closing ability
• Excellent follow-up discipline — you understand that many sales happen in the follow-up
• VERY strong with numbers, accuracy, and record keeping
• Extremely detail-oriented — mistakes and missed information are not acceptable in this role
• Highly organized with excellent time management skills
• Strong customer service and conflict resolution skills
• Outstanding written and verbal communication
• Comfortable with spreadsheets, CRM systems, invoicing, and financial tracking
• Good math skills and strong typing skills (55+ WPM preferred)
• Microsoft Office proficiency
• Reliable vehicle
• Street smart, proactive, flexible, and solution-oriented
• Fast learner who can multitask under pressure
• Available for occasional after-hours/weekend client communication when needed

Bonus if you have:

• Cleaning industry experience
• Estimating experience
• Recruiting / staffing experience
• Service sales background

Important:
This role requires someone who can SELL, stay highly organized, and manage details with precision.

If you are the type who takes ownership, closes deals, loves numbers, solves problems, and gets things done at a high level, we want to hear from you.

Apply now.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• What makes you a great fit for this position?

Experience:

• Administrative : 5 years (Required)

Ability to Commute:

• Roseville, CA 95678 (Required)

Work Location: In person