Executive Assistant

Executive Assistant

JADE/Beverly Management Group, Inc., is a private Commercial Real Estate Company in Mid-Wilshire Los Angeles area seeking a motivated individual for an Executive Assistant position.

Responsibilities:

·        Provide executive support to Principal in daily project management, special projects, work schedules and coordination of activities

·        Checking, maintain and responding to Principal’s emails

·        Coordinating and scheduling Principal’s calendar

·        Calendar management and daily activities

·        Provide assistance in the communication with third-party managers

·        Prepare spreadsheet for job cost and payment tracking

·        Handle all telephone and text communication with clients, vendors, commercial and residential tenants.

·        Ensure smooth functioning of the asset management department

·        Type general correspondence, memos and proofreading

·        Knowledgeable with letters of intent/offers.

·        Assist with preparation of bids and contracting services

·        Coordination of scheduling, travel, lodging and transportation (business and personal)

·        Schedule, coordinate and attend meetings and/or conferences with internal associates and vendors/contractors

·        Organize and maintain information that may be sensitive and confidential

·        Create and maintain files in an accurate and organized manner.

·        Maintain and update the contact database.

·        Follow-up with managers, vendors and contractors, as needed

·        Online ordering, tracking & returns

·        Perform other duties as assigned to support the executive and the property management team.

Qualifications:

• 3 – 5 years experience in the commercial real estate industry a must
• Experience with office and retail tenants
• Proficiency with Microsoft Office applications (excel/word)
• Detail orientated, organized, and strong communication skills a must
• College degree required