Executive Administrative Assistant

Title: Executive Administrative Assistant

Location: NewYork10019

Email Address: [email protected]

PR: $58/hr on W2

About Kyyba:

Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.

At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Description:

• Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones

• Schedule, track client meetings and support, including Board and Regulatory meetings

• Domestic and International Travel arrangements, expense claims, expedited travel services

• Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls

• Preparation and coordination of departmental meetings, events, and Town Halls.

• Creating, editing and preparing emails, organization charts and presentations.

• Managing logistics/schedules for visitors and supporting senior executives during their visits.

• Management of incoming and outgoing communications

• Maintain and create e-mail distribution lists in Outlook

• Completion of any reasonable projects or tasks, as requested by management.

• The staff member will make use of several application systems including:

o iValua/MyPortal– Supplies and IT Procurement.

o MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager

o Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval.

o Outlook

o Microsoft Office Suite

Administrative and Organizational Support

•Manage scheduling and calendar management for executives.

•Arrange travel arrangements, accommodations, and itineraries.

•Prepare documents and presentations for board or client meetings.

•Maintain records and ensure confidential files are organized.

•Handle expense reports and budget tracking.

Communication and Relationship Management

• Act as the first point of contact for internal and external stakeholders.

• Draft and edit emails, letters, and correspondence with strong written communication skills.

• Coordinate information flow between departments to maintain clarity and alignment.

Project and Workflow Coordination

• Oversee multiple projects simultaneously and track progress toward milestones.

• Assist with event planning and team initiatives. • Improve workflow efficiency through organization and clear prioritization. These responsibilities require exceptional organizational skills, time management, and attention to detail—traits that transform a good assistant into a great one.

Hard Skills

• Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal– Supplies/Concur and IT Procurement).

• Experience with project management and expense reporting software.

• Competence in calendar management, travel arrangements, and administrative support systems.

Disclaimer:

Kyyba is an Equal Opportunity Employer.

Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need.”

It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-813-9665

Rewards:

Medical, dental, vision

401k

Term life

Voluntary life and disa…