Executive Assistant

Location: Mahopac, NY
Hours: Approximately 20 hours per week
Pay: $25/hour

We are seeking an organized, proactive Executive Assistant to support multiple businesses, primarily within residential real estate.

The role combines executive support, business development, research, marketing, content creation, and project coordination. You should be comfortable managing multiple priorities, learning new tools, and working independently.

Executive & Administrative

• Manage executive schedule, meetings, appointments, events, and travel.
• Track projects, deadlines, follow-ups, and action items.
• Handle correspondence and make follow-up calls.
• Maintain databases, spreadsheets, files, and CRM records.
• Prepare reports, documents, presentations, and meeting materials.
• Handle additional executive and administrative tasks as needed.

Business Development & Research

• Research homeowners, properties, prospects, businesses, vendors, and market data.
• Build prospecting and business-development lists.
• Identify potential real estate listing and business opportunities.
• Research expired, withdrawn, FSBO, absentee-owner, and other seller opportunities.
• Research recruits, vendors, competitors, software, events, and partnerships.
• Contact local businesses and organizations to book speaking, networking, and promotional opportunities.

Marketing & Content

• Assist with social media management.
• Film and create social media content.
• Assist with posting and scheduling content.
• Create basic marketing materials.
• Make basic website updates and troubleshoot issues.
• Assist with marketing campaigns, events, and promotional projects.

Projects & Technology

• Coordinate projects from assignment through completion.
• Follow up on outstanding action items and deliverables.
• Use AI for research, content, organization, and productivity.
• Work with CRMs, Google Workspace, spreadsheets, project-management tools, and other business software.
• Assist with projects across additional businesses as needed.

Qualifications

• Highly organized and detail-oriented.
• Strong follow-through.
• Strong written and verbal communication.
• Comfortable making professional phone calls.
• Comfortable filming basic social media content.
• Proficient with Google Workspace and spreadsheets.
• Able to learn new software quickly.
• Strong research and problem-solving skills.
• Able to manage multiple priorities independently.
• Reliable and accountable.

Previous Executive Assistant, Personal Assistant, administrative, or project-management experience is preferred. Real estate experience is a plus, but not required.

Projects are completed accurately and on time. Follow-ups happen. Information stays organized. Opportunities are identified and acted on. You take ownership of assignments and don’t need constant direction.

The position starts at approximately 20 hours per week at $25/hour, with the opportunity for increased hours and responsibility based on performance and business needs.

You’ll work across real estate, marketing, sales, operations, and business development, with the opportunity to grow with the businesses.

Pay: $22.00 - $25.00 per hour

Application Question(s):

• Are you active on social media?

Experience:

• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Mahopac, NY 10541 (Required)

Work Location: In person