Executive Administrative Assistant

The EXECUTIVE ASSISTANT will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

KEY RESPONSIBILITIES/JOB ACCOUNTABILITIES (INCLUDE BUT ARE NOT LIMITED TO):

• Provides high-level administrative support and assistance to the Corporate CEO, Governing Board, Medical Executive Committee and/or other assigned corporate staff.
• Perform and manage a variety of general office activities and clerical support services, including clerical and administrative tasks, drafting letters, memos, invoices, reports, and other documents for senior staff. e.g., Schedule meetings, conference calls, interviews; Coordinate and schedule events; Coordinate projects handle multiple tasks simultaneously and accurately, Edit documents produced by others; may draft documents; Research and gather data for departmental reports; produces reports/documents.
• Schedule and attend executive meetings, taking notes and recording and producing minutes. Also responsible for preparing meeting materials, lunch/dinner ordering/setup, etc.
• Maintain and apply current knowledge of applicable federal and state laws, regulations and accreditation standards.
• Receive incoming communication or memos on behalf of senior staff, review contents, determines importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks including maintaining records, ordering supplies, etc.

POSITION QUALIFICATIONS, EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Business Administration or relevant experience required.
• At least four years of related experience. Healthcare experience a plus

ADDITIONAL SKILLS/QUALIFICATIONS:

• Ambitious and enthusiastic individual who is self-motivated and determined to achieve and exceed goals. Ability to work independently with minimal supervision, and research data.
• Ability to project a professional image.
• Demonstrated proficiency in Word, Outlook, Excel, Access, PowerPoint and internet resources; skills of computer and software applications used in job functions.
• Strong organizational, prioritizing, management of multiple priorities, and analytical skills.
• Excellent attention to detail. Must be able to meet deadlines in a fast-paced environment.
• Strong critical-thinking and excellent customer service. A proactive approach to problem-solving with strong decision-making skills.
• Ability to effectively communicate orally and in writing. Excellent verbal and written communication skills.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person